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COMMITTEE OF PUBLIC ACCOUNTS debate -
Thursday, 21 Nov 2002

Vol. 1 No. 1

2001 Annual Report of the Comptroller and Auditor General and Appropriation Accounts:

Vote 22 - Courts Service.

We are dealing with the 2001 Annual Report of the Comptroller and Auditor General and Appropriation Accounts: Vote 22 - Courts Service; "Administration of Bail", Vol. 1, Chapter 6 of the report; correspondence from the Department of Justice, Equality and Law Reform to the Committee enclosing its report of the High Level Group to the Committee on the collection of fines following the C&AG's report on value for money examination No. 37, Collection of Fines; and the report of the working group on court funds of the Committee.

I have received correspondence dated 16 April 2002 from Mr. P. J. Fitzpatrick, chief executive officer of the Courts Service, regarding arrangements for the management and investment of court funds. I thank him for that correspondence.

Witnesses do not enjoy absolute privilege. The attention of witnesses and members should be drawn to the fact that since 2 August 1998, section 10 of the Committee of the Houses of the Oireachtas (Compellability, Privileges and Immunities of Witnesses) Act, 1997, has granted certain rights to persons who are identified in the course of committee proceedings. These rights include the right to give evidence, the right to produce or send documents to the committee, the right to appear before the committee either in person or through a representative, the right to make a written and oral submission, the right to request the committee to direct the attendance of witnesses and the production of documents and the right to cross examine witnesses.

For the most part, these rights need be only exercised with the consent of the committee. Persons being invited before the committee are made aware of these rights. Any person identified in the course of the proceedings who is not present must be made aware of these rights and provided with a transcript of the relevant part of the committee's proceedings, if the committee considers it appropriate and in the interests of justice.

Notwithstanding this provision in the legislation, I remind members of the long-standing parliamentary practice that members should not comment on, criticise or make charges against a person outside the House or an official either by name or in such a way as to make him or her identifiable. Members are also reminded of the provisions within Standing Order 156 that the committee shall also refrain from inquiring into the merits or policies of the Government or a Minister of the Government, or the objectives of such policies.

I welcome the delegations to the committee and ask Mr. P.J. Fitzpatrick, Mr. Cronin and Mr. Errity to introduce their officials.

I am accompanied by Mr. Seán Quigley, director of finance; Mr. John Cleere, a management accountant with the courts service; Mr. Diarmuid MacDiarmada, the director of operations for the Circuit and District Courts, and Miss Nuala McLaughlin, the chief registrar and director of the offices of the High and Supreme Courts.

Mr. John Cronin

I work in the courts policy section of the Department of Justice, Equality and Law Reform. I am joined by my colleague from the crime division, Ms Oonagh McPhillips, and by Mr. Denis Byrne from the court policy section.

Mr. Michael Errity

I work in the organisation, management and training division of the Department of Finance and am accompanied by Mr. Cormac Carey and Mr. Pat Smyth from the public expenditure division.

I would also like to welcome the delegation from the Garda Síochána, chief superintendent Denis Fitzpatrick and chief superintendent Gerry Blake.

Mr. Purcell

This section of my annual report deals with two main aspects of the administration of bail. The first of these is the effectiveness of the bail system as a means of ensuring the appearance in court of those charged with offences. The second is the follow-up to non-appearance through the issue of bench warrants for the person's arrest and the forfeiture and estreatment of bail moneys.

According to the courts service records, just over 18,000 bail bonds were entered into in 2001 in the Dublin Metropolitan District Court area, while in the same year, approximately 10,000 bench warrants were issued. These figures, while not directly comparable, suggest that the bail system, as operated, is not having the desired effect of persuading alleged offenders to appear in court.

The report suggests that two of the contributory factors are the low levels at which bail is set and the fact that in many cases the bail is not forfeited or estreated. Looking at those points in more detail, members will see from the report that in the two years to April 2002, there was a legal requirement for a cash payment of one third of the bail amount on the part of the person charged. In order to avoid massive numbers of remands for which the prison system could not cater, judges found themselves in the position where they had to impose bail amounts as low as €5. The potential loss of such an amount is not a meaningful incentive to turn up in court on the day of the trial. The legal provision of the Bail Act, 1997, was amended in May 2002.

Most people think that when a person fails to turn up in court, cash lodged as bail is automatically forfeited and that any surety given is diligently pursued for collection. I was surprised to find this is not necessarily the case. Some €116,000 in bail money was forfeited in the Dublin Metropolitan District Court in 2001. By contrast, no orders for forfeiture or estreatment for non-compliance with bail conditions were made by the Dublin Circuit Criminal Court in the period 1997 to 2001, even though there were 1,321 cases of such non-compliance in that period. Even when estreatment warrants are issued, there is a singular failure to collect money. In 2001, for example, while estreatment warrants to the value of €640,000 were issued by the Garda, the amount collected was less than 10% of this figure. This suggests that the enforcement of estreatment warrants should be prioritised by reference to monetary value and collectability. That said, I can well appreciate the dilemma of trying to achieve a balance between the value for money benefits of not pursuing collection of small amounts of outstanding bail and the implications in terms of respect for the law of not doing so.

There are many other figures in the report that support the conclusion that a number of aspects of the bail system are not working well, but repeating them might smack of overkill. While I have to acknowledge that there has been some improvement in co-ordination between the courts and the Garda in recent years, much more needs to be done across the board. While increased penetration of information technology will help, there will still be a need for a fundamental review of the system if the difficult issues undermining it are to be resolved.

I invite Mr. Fitzpatrick to make a brief statement. We received your statement before the meeting, for which we express our thanks. Will you summarise the main points?

The statement in relation to bail or other issues?

In the report I forwarded to the committee I dealt with the conclusions, of which the first was that there was a dearth of management information on the effectiveness of the bail system. Up until quite recently, all of the functions within court offices were done manually, but that is changing quickly in that there is now an information technology computer system up and running in the Dublin and Limerick courts, which will be rolled out to cover the entire country next year. We have now in place the local area infrastructure and all court offices throughout the country are now cabled. This was a prerequisite to implementing systems. The quality and amount of information available on the bail system and court activity generally are improving all the time as systems are expanded throughout the country.

The second conclusion relates to the system for the distribution and control of bench warrants issued by the courts. There was an acknowledgement that there was an improvement in 2000 and 2001. The execution of bench warrants is a matter for the Garda Síochána. Regarding the existence of 5,500 pre-1999 undischarged cases, execution is outside the remit of the Courts Service.

It is acknowledged that the introduction of the Bail Act, 1997, the relevant sections of which were commenced in May 2000, caused considerable difficulty for court offices in that there was a very considerable increase in workload. The Comptroller and Auditor General has just explained what had to be done, all of which had to be accounted for. It did not matter whether the sum involved was €1 or €500, the same accounting processes had to be applied. There was a lot of extra pressure which resulted in a failure to issue some estreatment notices and warrants in a small number of cases. However, procedures were put in place in late 2000, a couple of months after the Bail Act, 1997, came into force, including a computerised database to process estreatment cases, including the issue of warrants, to ensure they were issued in all cases. Unexecuted estreatment warrants returned to offices by the Garda for cancellation are returned to the Garda in order that it can make a decision as to whether it ought to apply to the court for a penal warrant.

The next conclusion relates to the enforcement of estreament warrants which, again, is obviously outside the remit of the courts and is a matter for the Garda. The sixth conclusion relates to establishing means before bail is set. I am not here to talk about judges, but where sureties are involved and people are presenting to act as surety, the court or the judge concerned seeks to establish that the person concerned does have the means to act as surety. In terms of individual bail, the numbers passing through the District Courts every day are huge - several hundred per court - and there would be real practical difficulties in having a sophisticated means-testing system.

The prioritisation of estreatment warrants is outside the remit of the Courts Service and there may well be policy and legislative issues involved. In the Dublin Circuit Courts no orders for forfeiture or estreatment of bail money were made. The making of such orders is a matter for the presiding judge. While I have sent a copy of the report to the Presidents of the various courts, it really is a matter for the judge concerned to decide whether to make an order. This is acknowledged in the report by the Comptroller and Auditor General. The level of bail is determined by the judge concerned, although obviously the Bail Act, 1997, has a bearing.

Interaction and integration between the respective services are improving all the time. Information technology systems are being developed and implemented in court offices and within the Garda Síochána. There is close liaison between IT units to ensure the systems can communicate with each other. For example, as and from 1 September 2002, for the first time in the history of the State, orders in the three busiest courts in the land - the three Chancery Street Bridewell courts - are issued as they are being made by the judges concerned. There are now computers in the courtroom and orders are being issued simultaneously. That is where we are going.

Obviously, it is not all going to happen overnight; it is going to take time. More information is being provided and there is a faster transfer of orders to the prisons, the Garda or wherever. Warrants are now being issued within two days.

Before putting questions I invite the chief superintendent of the Garda Síochána to comment.

Chief Superintendent Blake

To put the matter in perspective, 39,901 warrants have been issued since the new computer system was introduced in 1998 in the Bridewell. During that period 28,252, or 71%, were executed. The number unexecuted was 10,930, or approximately 27%, while 728 warrants, or 2%, were cancelled. This does not mean no effort has been made to execute unexecuted warrants - there are reasons they cannot be executed. For example, tenants may have left the jurisdiction and we may be unable to trace the people concerned.

With regard to estreatment, a difficulty arises with non-cash lodgements. We are talking about defendants who were not capable of making cash bail in the first instance. Estreament is a distress warrant, which means that one goes out and levies against their property. In 99% of cases the people concerned do not have property. We then have to go back to the court and look for a penal warrant, which is issued at the discretion of the courts. In the majority of cases and while this process is going on, quite a number of these people have already served prison sentences arising out of the main charge. That is the difficulty in relation to estreatment - the volume, the difficulty in enforcing it and what penalties can be enforced against people who, in the first place, do not have any property that can be levied against.

Thank you, Chief Superintendent Blake.

We are discussing two matters: the vote and the bail system. I have a number of questions on the Vote which I will ask in a moment. What is of real importance as far as I am concerned, however, is the operation of the bail system, which seems not to be effective in carrying out the function for which it was put in place. In 2001, a total of 18,121 bail bonds with a value of €4.43 million were made. That is under €250 on average each. Exactly 5% of the total, 836 bail bonds, had a value of €1.12 million, an average value of approximately €1,250 each. That means there is a huge number of very small amounts of bail which there is difficulty collecting. There were 5,044 forfeiture and estreatment notices in 2001. According to the report, of the estreatment value of €638,000, under €20,000 was paid. In 2001, only €116,000 was forfeited and of the estreatment warrants only €55,000 was collected. Between forfeiture and estreatment, €171,000 was collected as against €4.4 million of bail amounts set. There were 5,000 cases of forfeiture or estreatment. That is over a quarter or nearly 30% of the total number of cases. Thirty per cent €4.4 million is approximately €1.5 million. If an average of that €1.5 million is taken, then only €171,000 was collected.

I can see the difficulties involved in collecting these amounts. What type of individuals are we discussing here? I represent Dublin South-Central which includes Fatima Mansions, Dolphin's Barn and other areas. How many of the 18,121 cases relate to people with addresses in Dublin postal districts 1, 2, 7 and 8 - the inner city core of Dublin? In Fatima Mansions and Dolphin's Barn, for example, community Garda Vincent Hourican is well respected by the community and is trying to develop relations. It must be difficult for the Garda Síochána to send officers into areas of this nature to serve estreatment warrants while, at the same time, expecting them to build up relations with the people living in those areas.

I wish to direct the following question to the Garda: to what degree is the enforcement of the bail system obstructing efforts to reduce the level of crime in the entire inner city area and how many cases relate to the inner city area?

I do not have the precise numbers to hand. However, the committee can take it that quite a large number, probably the majority, come from what would be regarded as socially deprived or socially disadvantaged areas of the city. The Garda Síochána may be in a better position to offer an immediate comment on that. The total volume of cases disposed of in the District Court, for example, is almost 700,000 per annum nationally, so we are talking about a court that deals with enormous volume both in Dublin and throughout the country. The answer to the question, anecdotally and without having the figures in front of me, is that a very large proportion of cases relate to what would be regarded as socially deprived or socially disadvantaged areas.

Chief Superintendent Blake

My previous experience was of working in the Bridewell, which is located in a similar area to those described by Deputy Ardagh. An estreatment warrant is a distress warrant and is levied against property. As has been rightly said, some of the people against whom they are issued might be just members of a family and have no property against which to levy. That is the difficulty. If we go back to the courts, it is a discretionary matter for the courts as to whether a penal warrant should be issued. Also, we are dealing with unfortunate, marginalised people who are living just above the poverty line. From my experience of working in the Bridewell, 99% of warrants refer to such people.

Is the superintendent aware of any other system which might have the desired result and which could be put in place?

Chief Superintendent Blake

I do. One example is community service. While I do not believe these people should get off scot-free, trying to get blood from a stone when there is none is a futile exercise.

There are a number of questions relating to the Vote which I will put together. I would appreciate if Mr. Fitzpatrick could provide a single answer to these questions. The provision for courthouses was €13.5 million and the outturn was €15.25. Does that relate to additional costs in terms of the works was there a need for extra works in respect of building more or better types of courthouses? I would like to see the total for building included in the statement of capital assets of 31 December. Is it possible to do so? In the past courthouses have been sold as commercial buildings, so there must be valuations that can be obtained in relation to them.

In regard to extra receipts payable to the Exchequer, this is the difference between the amounts that were estimated and the amounts that were realised. It was estimated that €12.3 million would be collected in respect of court fees but, as matters turned out, €18.6 million was collected. That is a substantial increase of over 50%. What is the reason for it and why was the estimation so low? For road Act penalties and other fines, the estimate was €4.75 while the amount realised was €10.5 million. Again, this was over 100% in excess of the estimate. Why was this amount so great and why was there not a better estimate in the beginning?

Item 7 gives an explanation of the variations. Under subheads A4 and A5, there was a saving of £3.5 million for delays in deploying wide area network and the implementation of the IT strategy. I do not see any benefit in saving money when computerisation is so badly needed. What is the cost of not having the wide area network and IT strategy in place in terms of manpower, frustration and all that goes with it?

Under appropriations-in-aid, the estimate for fines, fees and miscellaneous is £1.8 million while the realised amount is £3.8 million. Again why was this 100% in excess of the estimate? Under the heading "Explanation of Variation", No. 3 states:

These receipts which are made up of a variety of miscellaneous items, for example, committee fees from the General Solicitors Office, which produced an amount that was higher than expected.

What are committee fees? To what committees does this refer?

Perhaps we could deal with the bail issues first.

That is fine.

Given that the Comptroller and Auditor General's report indicates the bail system is not working we have to start from that basis. I do not understand why the bail lodged is not forfeited. This is something of which I was not aware and about which I am surprised. If bail is lodged I would have thought it would be forfeited. It appears that the bail system is governed by the availability of remand places. In other words, to discourage judges from remanding people, bail has been reduced to €10 and €5 in some cases which is ridiculous. The amount of bail is governed by the lack of remand spaces and remand prisoners are released. That seems an unusual way of conducting our law courts. Deputy Ardagh referred to the figures for 2001. Out of the €664,000, about €500,000 was not collected, in other words only 10% of the bail amount was collected. What is the reason for that?

Under the heading "Pre-1999 cases outstanding" the report states:

A recent exercise carried out by the Garda Síochána has identified as outstanding over 5,500 cases which arose between 1988 and 1998. The courts have not disposed of these cases because in the majority of cases the original bench warrants cannot be traced and the gardaí cannot therefore bring the charged person before the court. The gardaí have identified 17 of 1,200 cases outstanding for 1998 as relating to serious crime.

How is it that all those bench warrants cannot be traced?

If under Vote 22, subhead B, Courthouses (Capital Works), capital works is for building, where were the courthouses built?

The first issue raised by Deputy Ardagh and Deputy McCormack was that of capital buildings. The reason there was an over-expenditure on that heading was because of an underspend on other headings. With the agreement of the Department of Finance we offset that to fund additional capital projects. We have inherited a very poor stock of capital buildings. We are involved in a massive refurbishment programme. For example, already 25 courthouses have been refurbished around the country, stretching from Sligo to Athy, Baltinglass, Mallow, Portlaoise, Limerick, Dundalk, which is being done, Castlebar and Ennis. A big building programme is ongoing since our establishment three years ago. In addition, about 80 venues have been substantially upgraded. The underspend on other headings was used to enable us take on additional projects but this was not because projects were in excess of the estimated cost. We still have a huge refurbishment programme to undertake throughout the country.

Regarding IT and the local area wide area networks, the reason was that the amount of work to be done in that area was enormous. The amount done did not cost what we had budgeted for. Three years ago the cabling of buildings throughout the State commenced. There was no IT in any of the court offices. All the court buildings had to be cabled with the exception of a couple of buildings in Dublin. Now we have local and wide area networks. All staff and judges have access to e-mail modern office productivity tools and court lists are e-mailed to solicitors. This makes the offices more efficient.

The reason there are no assets is that under the 1935 Act responsibility for the provision and maintenance of court buildings was vested in local authorities, the county councils. We are now in the process of transferring the ownership of buildings used exclusively by the courts. About 70 buildings are in the process of being transferred. Once transferred to our ownership they will be reflected in the assets.

We do not set the estimate for additional fees. This is set by the Department of Finance as part of the Estimates process. There would be a tendency to err on the low side because there is an unpredictability about fines and how many cases will come into the courts system. For that reason the estimate tended to be set on the low side with the result that there has been a surplus on the income over the estimate nearly every year since our establishment and before. In addition, there was a backlog of fees in the Dublin Metropolitan Courts Office which resulted in a larger transfer than in other years. Also there were fee increases. The level of fines comes under the Road Traffic Act. The estimate was conservative. The level of fines is decided by judges and there is a difficulty in predicting it. The Department of Finance tends to estimate it on the low side because of its unpredictable nature. It is the same with appropriations-in-aid.

Regarding committee fees from the General Solicitors Office, under the legislation everybody who is a ward of court has their affairs managed by a committee appointed by the court. The committee can be one person and could be a relative, a solicitor or somebody the court has appointed. The General Solicitors Office is employed by the courts service and a number of people who are wards of court have their affairs managed by it, for which there are associated fees. It is not a committee as we understand a committee. It is always one person who is appointed by the court to manage the affairs of a ward of court who, by definition, is unable to manage their own affairs. The general solicitor looks after the affairs of those who have no one suitable to do it for them or if the court considers that there is nobody else suitable to do so. "Committee" is a legal term from the legislation governing wards of court rather than a committee as we understand it.

On the question about the cash, until the bail Act was amended, everybody was obliged to pay one third into court on the day but situations arose where people did not have the amount of money the judge was considering imposing. The option then was to remand them to prison, therefore in many cases the amount was reduced so they could pay the one third. There was no discretion. Paying one third was obligatory. The Act was amended——

Who decided that they did not have the money to meet it?

The judge would decide and in many cases they did not have the money. That was the reality. In many cases these people were charged with minor offences and some of them would have been quite young. In any event, the Act was amended and there is now no obligation on the judge to impose the one third. He or she can do so at their discretion but where cash is lodged, it is forfeited.

The outstanding warrant is a matter for the Garda so I will let its representatives comment on that. I have already dealt with the question of the buildings in response to the other question.

What about the warrants that were lost?

The warrants are a matter for the Garda.

Chief Superintendent Blake might like to comment on that.

Chief Superintendent Blake

The 5,500 warrants arose between the years 1988 and 1998 before the introduction of the computer system. As I said earlier, there was a difficulty with warrants being issued from the court; it could take up to 16 weeks for warrants to be issued. In the interim, many of those people would have been dealt with before the courts. It is not a question of these people getting off scot-free. This matter is being pursued in conjunction with the courts service to try to identify these people and determine whether they have been before the courts and if these warrants have been executed.

This is a very serious issue and I am sure ordinary law abiding citizens will be bemused by the absence of enforcement of bail terms. It strikes me that many people who flout bail terms do so with impunity. They appear to treat bail money like a lotto bet - if they skip bail they might lose their money but they might not. This is a huge problem which threatens to undermine respect for the courts and the administration of justice. It is hard for law abiding citizens to understand the difficulties that are encountered. Can the courts service assure us that it will not be dealing with this problem in 12 months time and that steps will be taken to address what many will see as a major weakness in the administration of a bail system for which they are responsible?

On the issue of the 5,000 bail warrants which are unaccounted for, it appears that during the period 1988 to 1998 there was a lack of co-operation or communication between the courts and the Garda Síochána in relation to the administration of bail. What was the reason for that? I know it has been referred to but has the communication system improved since then, and how has it improved? What checks and balances have the courts service put in place to monitor the estreatment process, i.e. the issue of forfeiture and the estreatment order to the collection of the bail?

On estreatment enforcement, of the 10,121 bench warrants issued in 2001, some 1,810 are estimated not to have involved a cash bail amount. However, in 3,297 of the remaining 8,311 cases, there was a failure to pursue estreatment, which is a follow-on process. That is an alarming figure. These figures indicate that there is a considerable amount of pressure on the courts service and gardaí in pursuing estreatment. The rate of 10% is very low and only highlights the fact that there are serious problems in the system. Why is the percentage so low? Has the courts service identified ways to improve this system? An indication in this regard is important.

The Dublin Circuit Court and the Central Criminal Court issued 1,321 bench warrants between 1997 and 2000 but the courts service holds no information on them. In the Dublin Circuit Court and the Central Criminal Court, no order for forfeiture or estreatment of bail money has been made in the five years between 1997 and 2001, although 1,321 bench warrants were issued during the same period for non-appearance in those courts. The courts service does not collate information on the number of these warrants executed or outstanding nor does it maintain a centralised log of bail set or lodged for cases referred to, which is an important point. The making of forfeiture and estreatment orders is a judicial matter but I do not understand the reason the courts service does not collate information on those bench warrants. Why is that the case? Have any developments been made in this area?

What is the courts service's response to the Garda suggestion of a debt collection agency? How would that work with the courts service?

To clarify the matter, a large element of the enforcement of those is outside the remit of the courts service. The orders are made by judges - it is a judicial decision and not a decision for the courts service. Our job is to communicate the orders to the gardaí for execution. We are not in a position to execute or enforce the orders. I want to make it clear that our role is limited. We accept that the information available was not what we would have liked it to have been. As a result of the information technology programme we are putting in place, information has improved since that time. There is excellent information on the District Courts, which have been computerised. We have also recently put an IT system into the Dublin Circuit Courts and that information is now being captured on that system. I want to emphasise, however, that the decision to make an order is one for a judge. It is our job to communicate the content of the order to the gardaí who are the people to enforce it. I want to be very clear on how far our remit extends. On the information aspect, that is improving all the time and much progress has been made in that regard.

On the issue of the 5,500 undischarged warrants, that happened a number of years ago and I am advised by the staff in the office in the Dublin District Court that they forwarded those warrants. Their job is to forward them for execution.

On the point with regard to judges and failing to demand cash, judges should try to establish an accused person's means before the amount of bail is set. It is a requirement under the 1997 bail Act that an independent surety be in a position to establish whether the person concerned is good for the balance of the surety. They are supposed to pursue title deeds or bank books to establish if he or she is a person of means but it appears this is not being done in practice when bail is set. What is the reason for that?

As I understand it, and it is a matter for the judge who is presiding in the case, in virtually all cases the judge will seek to establish evidence of ability in the case of a surety. He or she will seek, by way of bank account or other similar evidence, to establish that the person concerned has the ability to act as surety. That is the position, as I understand it, in the majority of cases.

I have a few questions and observations to make. In his opening statement, which we took as read, Mr. P. J. Fitzpatrick referred to the fact that 20 court buildings had been upgraded and refurbished and that substantial maintenance improvements had been carried out to a further 80 venues. He might tell us how many venues have been closed, a matter to which he does not appear to refer in his statement. I am aware that a number of courthouses were closed last year or this year. I am not commenting on whether that was right or wrong, but I want some information on the matter. I see merit in what the Courts Service is doing. Perhaps in the past when people did not have the modes of transport that are available today, courtrooms were needed in much smaller venues. That is just a general observation.

On the question of bail and bail bonds, I am alarmed at what I have heard today, that in many cases bail is not being paid and being forfeited. This undermines and makes a farce of the administration of justice. It has been mentioned that many people have been before the courts time and again. They know that if they get bail of a small amount and decide not to pay it, that in some cases there is no comeback. Bail should not be set for small amounts. It is a long established principle that the courts should not be concerned with trivial matters. I read reports of fines of £5 and £10, but dealing with such figures makes a mockery of trying to administer the system of justice. The mere issuing of the piece of paper would cost more than the fine involved. I would like the courts to set a minimum token bail amount of a figure containing some zeros rather than a trivial amount that will merely clog up the system and bring it into disrepute.

I am concerned about what I have heard today about the use of information technology being brought forward as a proposed solution to this problem. I suspect information technology would merely add to the volume of paper. I do not know if its use would result in a higher yield. While we would have more procedures in place, I do not know if it would be effective.

With regard to the debt collection agency that was mentioned, page 69 of the report of the Comptroller and Auditor General refers to the sample of estreatment warrants returned by gardaí to the Courts Service for cancellation during a two week period in May 2002. I do not accept what is outlined in the chart in front of me. I do not believe what is printed, that no goods or assets can be levied in 149, or two thirds, of cases. All those who come before the courts have a RSI or PPS number and have assets, although they may be limited. Therefore, I do not accept that statement.

Reference is also made to the fact that an address cannot be located. Before bail is levied the person's address should be made available from his or her social welfare book or income tax records. This would short-circuit the collection procedure which can involve debt agencies, IT, reminders from one body to another with many of those involved going around in circles. It might be considered a little radical, but where a case requires it, we should consider the issue of attachment orders to the person's PPS number as the best way to proceed. I do not want members of the Garda Síochána wasting their valuable time collecting trivial fines for bail issues. They have more important work to do in crime prevention and such a use of their time must be bad for community relations. While I acknowledge that the Courts Service must operate within the rules laid down, I am troubled to hear that gardaí are spending some of their time dealing with these issues. Rather than examining the procedures involved, who is following them and what can be done about those who are not, we need to take a step back and take gardaí out of this procedure.

With regard to fines not being paid to the Courts Service after a certain period, if a person owes tax to the Revenue, it is collected through that system. If a person owes an amount to the Department of Social, Community and Family Affairs, it is collected through that system. Most of the people about whom we are talking should be in the system. No one should be able to walk out of court without having given his or her PPS number. I do not accept the validity of the statement that there is no address for a person who appeared before a court. Such a person must be in receipt of some income in order that he or she can live, even a community welfare officer would be able to tell those concerned this.

I do not accept most of what has been put in front of me as a valid way of reaching a conclusion on this matter. There is a report on fines collection. It is the one issue about which we are talking. Creating more paperwork and more debt collection agencies is not the solution because those involved have far too much important work to do.

Those are my observations on the issue, which probably run counter to what has been said. We could create dozens of jobs to collect what I would call trivial amounts, but there must be a better way. While I commend the work the Courts Service is doing, I am disappointed that those involved must spend so much time doing what I consider trivial work when crime prevention must be their main priority.

The Chairman asked a question, of which I was reminded when Deputy Fleming raised the matter of the debt collection agency. We had somebody on the committee. We would have no difficulty in supporting any mechanism that would improve the current arrangements and fully appreciate the difficulty involved.

With regard to Deputy Fleming's question on IT, it will speed up the issue of court orders in order that warrants will reach the Garda quicker. The volume of warrants that will come to it will be issued more quickly. Several hundred cases in each of the three Bridewell courts are dealt with per day where warrants are issued live, so to speak. They go straight to the Garda. The IT system will remove the need for paper and result in much speedier decisions from the courts to the Garda, prisons or whoever. Mr. MacDiarmada was on the committee. We support such a mechanism.

How far advanced is it? What is the timescale involved? It is it being discussed at a higher level?

It is a matter for the Department as to whether it is taken forward.

In relation to venues, just over 30 have been closed, most for health and safety reasons. In some the court sat six times a year, at most 12. These venues were determined at a time when people did not have the modes of transport available today. However, there are still almost 200 venues throughout the country. A balance must be struck. We are looking for public funding to refurbish and provide the modern court facilities that people ought to be able to expect, but we cannot provide such facilities at locations ten miles apart. The closures have not resulted in people having to travel considerable additional distances to court.

Bail is set by the judge concerned, as provided for by law. Judges are independent in the exercise of their functions.

We hope that eventually there will be a facility in the new accounting system, which has been implemented in Limerick, Cork and Roscommon, for mechanisms such as attachment to earnings or other phased payments or electronic payment. The gardaí are in a better position to comment on this, but the report relates to Dublin only. There is a difference between the clients who come before the courts. As Deputy Ardagh said earlier, the majority of such people come from socially disadvantaged areas. They are young and money is also an issue for some of them. Judges face a choice and it is not for me to comment on their decisions. However, should a judge give them reduced bail or send them to prison?

I will not repeat what has already been stated. I have examined some of the reports on this problem. The mind boggles at the fact that there were 700,000 court cases. I agree with Deputy Fleming, valuable Garda time should not be taken up with pursuing people. I live in a rural area and , while there is a problem, it is not as bad as some of the areas about which we heard earlier. As Mr. P. J. Fitzpatrick said, it is either bail or jail. However, we do not have enough places in jail for such offenders and we are not able to collect fines.

As regards community service, I assume it would be difficult in places, such as Dublin city centre, to introduce a system of community work for a large number of offenders. I believe in the idea of community service, which has worked relatively well throughout the country.

With regard to attachment orders, it appears that a culture has developed among offenders who believe they will not be caught, sent to jail or fined. I appreciate that most of these people are on social welfare payments. How feasible would it be to establish a link with the Department of Social and Family Affairs? We are discussing linking Departments electronically. If €10, €12 or €15 was taken out of these people's social welfare payments each week, it would make them think twice about becoming involved in such activities. There must be good reasons, apart from those associated with civil liberties, that this has not been done. It would be a good way to proceed and problems in this area might be solved if people believed that deductions would be made from their social welfare payments.

Members of the public find it extraordinarily difficult to understand why the money someone put up as a surety for a person who jumped bail is not collected. If someone stands surety for a person who buys a car on hire purchase and that person does not make the repayments, the person who stands surety is obliged to pay. I am aware that this has happened on many occasions and I find it difficult to understand.

It is also difficult to understand how so much activity can take place in a courthouse on one day. We must take the necessary action to ensure that the law abiding public sees that if someone commits an offence and is brought to court and fined, he or she pays a debt to society. I hope we consider the introduction of an attachment order. I am sure someone else thought about that long before I did, but it seems to be a clear cut way to deal with the problem. I do not have any doubt we will return to this topic many times before we find a solution.

Community service is only available as an alternative to custodial sentence. Legislation would be required to provide community service as an alternative to the non-payment of bail or a fine. As regards attachment orders, the systems we are developing allow for payment by such a method. Legislation would be required to use the social welfare number and to enable those payments to be collected through instalments or attachments.

A precedent has been set in other areas of social welfare. It would not be the first time it was done.

I do not want to repeat the comments which have already been made. As a person who lives in Dublin, I am worried about the figure which shows that the most common offence relates to people who committed assaults and were charged but who failed to attend court. That accounts for 23%. We all appreciate that this is a growing problem, particularly in Dublin. If we do not have an effective way to get people into court and to make someone accountable for them, the problem will continue and there will be less fear of the system. I know some of the other crimes are serious, but assaults around Dublin are also serious.

In response to a comment that there is a dearth of management information on the effectiveness of the bail system, Mr. Fitzpatrick referred to the importance of information technology. He also said that such technology would, among other things, speed up the process by which court orders, etc., could be issued. When one looks at some of the reasons that matters are not followed up, one realises that people move and cannot be found. That suggests that if action was taken more quickly, there might be a better chance of obtaining a solution.

Although Mr. Fitzpatrick mentioned the importance of information technology, the report shows that in 2001 a quarter of the allocation was not used for information technology. The report states that a saving arose due to the phased approach to the implementation of information technology. I do not understand why a phased approach has been adopted. Mr. Fitzpatrick mentioned a three year period. I thought this was a priority area which should have been completed sooner rather than later. Are there problems relating to staff training? I do not understand why the budget was put in place if the target was not achieved.

Table 21 refers to estreatment warrants returned by gardaí during a two week period in May. Some 221 such warrants were returned. The most common reason for the return of 149 of them was that there were no goods or assets which could be levied. What was the individual value of the estreatment warrants? It is easy to put them all together. Could their values be broken down? Deputy Fleming did not believe people did not have the money and felt there must be a way of extracting it. Their value would have been beneficial in making an analysis and would allow us to determine how we will go forward. If the system is not enforced then people will lose confidence in it and eventually more of them will abuse it. Is there any information on the scale of abuse? The computer system leaves me at a loss and will Mr. Fitzpatrick give some explanation of that?

Mr. Purcell

Perhaps it should have been included in the report, the total value of the 221 warrants was €32,779. I have not got a figure for the monetary value of the 149 which were returned because there was nothing to base the collection on and there were no assets or goods to be levied.

That indicates that in some of these instances we are not talking about figures of thousands, if we divide the 221 into €32,000 it probably averages about €150. It should not just be said that 149 have not got the money. I do not blame the gardaí for failure to collect because the exercise of chasing such small amounts is a waste of Garda manpower. Deputy Fleming talked about bonds of €5 and €10 and I too find it hard to believe that they cannot be collected since their value is not that substantial. There must be a method, such as attachments to payments, implemented. We cannot leave that undone.

Huge progress has been made on IT. We were established three years ago. At that time there was limited IT throughout the courts system. Now every one of our 80 buildings throughout the State have cabled offices. We have a local area and wide area network. Every member of staff and every judge has access to e-mail and communicates via e-mail. Court lists are sent to solicitors electronically and legal diaries are on the website. There has been huge investment in IT. We are trying to do in five years what most organisations have done in 15 or 20 years. There is a limit to how much can be handled safely at any one time. As we implement more systems we become more aligned and a system collapse would have huge implications as there are almost 750,000 District Court cases alone per year.

At this point our networks are in place and modern office tools are available to all staff and judges. The criminal case management system is up and running in Dublin and Limerick and is about to be rolled out to other offices around the country. The Circuit Courts in Dublin have had a system implemented and that is now being extended to all the Circuit Courts around the country. There is now also a major courts accounting system and a funds management system. The courts accounting system is up and running in four offices and will be extended shortly when the pilot scheme in those offices is completed. The funds management system will be up and running early next year. A huge amount of work has been done.

We could not physically spend all the money we obtained because of the time and the systems that needed to be implemented. We were trying to do within a couple of years what took most organisations much longer. We now have one of the most modern infrastructural networks across the public service.

In cases where gardaí would have reported that they were unable to collect as there were no goods, the value of the bail varies. In some cases it could be high and in others low. The determination of bail is a matter for the judge who often has to decide between what someone can afford, or claim they can afford, and imprisonment for a not overly serious offence. Obviously, I am precluded from commenting on a judge's decision.

Mr. Fitzpatrick stated that in many cases where bail is forfeited it is a reality that people do not have the resources. We should look more deeply at this. The real issue is that the District Court system in Dublin is, in many ways, merely a stop in a vicious circle of recycling of often poor and deprived working class people whose circumstances put them at odds with the law. The crisis of heroin addiction among a section of young people illustrates that point. Is it not a fiction for members of ruling parties to advance elaborate schemes for further bail conditions when this is the reality facing society? We might be better off addressing the causes of mayhem on Dublin streets etc. Is it not nonsense to propose attachments as a solution to anything? It would simply result in our jails being filled with people who do not have the money to pay. Is it not also nonsense to propose that people on meagre social welfare payments should have them docked? We might be better off going back to the old days and saying they should be put on a regime of bread and water. We should get real about these issues.

Mr. Fitzpatrick may have difficulty commenting on that apart from on the implementation of policy.

To make one comment, there is a high level of repeat offences particularly in Dublin. A pilot drug court has been in existence for some time and while numbers have been small enough it has had some significant successes. It is a long haul and there is no quick fix solution. The drug court has the potential to offer an alternative, particularly to those suffering from drug misuse. A decision about attachments is a policy issue for the Government.

Are there any further comments before we close on chapter six?

Mr. Purcell

Having listened to members' contributions and questions and to the witnesses' responses I will reiterate one or two things I said at the outset in the report and in my opening comments.

I agree that information technology is necessary and worthy and what Mr. Fitzpatrick said about the courts service trying to catch up on lost ground is true. However, there is need for more fundamental review of the framework in which the bail system operates. Valid points have been made about the collection of bail moneys. The 1997 Act was found to be unworkable and had to be amended. There are no quick fixes nor do I suggest in my report that there should be. Even within the present system, certain things can be done. In the management of the estreatment process, for instance, as I suggested in the report, warrants can be prioritised on the basis of monetary amount and collectability. However, the system is brought into disrepute if bail is set, estreatment warrants served and one is merely going through the motions to no particular effect. No matter how long one plays out that process, one is not getting to the root of the problem. In this report, I have tried to show the outcome of this entire process and the extent to which it is not working.

I propose that we note this Vote and move on to the next item, unless anybody else wishes to speak on it.

I have a question on the general chapter, not on this item.

That is in order at this stage.

Can Mr. Fitzpatrick inform the committee of any improvements in case management throughout the courts? For example, in the area of insurance and related costs, a good deal of the analysis that has been done lays at least some of the blame on the manner in which cases are managed in the courts service. To put it mildly, it has not exactly been very efficient in the past anyhow.

There are two separate issues involved, namely administrative case management and judicial case management. Obviously, I cannot comment on judicial case management. Perhaps it is not commonly known that, by and large, with the exception of the Central Criminal Court, the waiting times for the hearing of cases is quite low. What I am referring to is the time from when the office is informed by the two parties that they are ready to go to trial. For example, in insurance cases in the High Court in Dublin in relation to personal injuries, if the parties were to go to the office tomorrow and say they are ready to go, they will get a date within two weeks.

I believe Deputy Rabbitte was referring to what happens before that stage. At present, the speed with which cases are moved is, effectively, in the hands of the parties. It is up to one or other of the parties to make an application to the court to move a case forward if they are unhappy with the speed at which the other side is responding. The Superior Court Rules Committee established a group to look at the overall issue of case management. That group has reported back to the committee, which is now looking at the recommendations. There are quite a number of recommendations as to how cases could be managed more quickly through the system by means of rules enhancements or more active involvement earlier.

If I understand Deputy Rabbitte's question correctly, he is not referring to the period after the parties say they are ready to go. At present, the courts have no control over the period before that - it moves just as fast as the parties move it. As I said, once the parties decide to move, they will get a date for a hearing within weeks - literally within weeks, not months. There is, of course, a long waiting time in the Central Criminal Court, but measures are being taken to address that. An additional four judges are now sitting full time to try and reduce that time factor. The increase in the backlog was due to the enormous increase in the number of murder and rape cases coming to the courts.

While Mr. Fitzpatrick says he cannot comment on judicial case management - no doubt that is a very useful ring-fencing of his functions - one has the impression that somebody ought to comment on it. Some of their lordships, with all due respect to them, seem to be strangers to efficiency or long days. Is that a fair perception on the part of humble elected Members representing ordinary people?

It is not that it is a handy vehicle to hide behind. In fact, it is provided for in the legislation establishing the service that, in my attendance before parliamentary committees, I am actually precluded from commenting on what is a judicial decision. I have no wish or intention to be unhelpful, but I am——

Mr. Fitzpatrick has been very helpful in the context of the legislation under which he is empowered to act.

Perhaps, Chairman, I may speak to Mr. Fitzpatrick on the way out.

It might be a matter of nod and wink across the floor.

We note Chapter 6 and Vote 22. Obviously, improvements have been made. It is to be hoped that further improvements will continue over the coming 12 months as best practices are integrated into the system. Investment in the courts infrastructure and buildings also has to be considered and I have first-hand knowledge of some fine work in that regard. Clearly, citizens would like to be reassured of an integrated system at all levels, including the Judiciary, the courts service and the Garda Síochána. The system in relation to collection of fines should also be moved forward, perhaps independently of the Garda, which performs outstanding work in enforcing the law. Matters within the courts service are largely determined by what the relevant judge directs on the day. The breakdown appears to have been in relation to the follow on from there.

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