I will start with the point the Chairman made about patents. Essentially, the EU patent legislation is pretty much there. It is currently stuck at the Council on a decision of where the single court will be. It will apply to all member states except Spain and maybe Italy. The practical reality is that it would make more sense for an Irish company simply to go for a European patent because even if it does not have current plans to export, it may do so in future. In addition, because the product exists in this market it is easier for people to get their idea and then launch it in other markets. The critical thing about any patent system is not just about getting the patent initially, but ensuring that one can make people comply with its enforcement. That is expensive for a small company to do through civil proceedings in other jurisdictions where one does not know the market place. It is a very important aspect on which companies always have to seek professional advice. It is not something one can do oneself, like many other things in business. It will be important for every business and anyone who has any sort of intellectual property. The vast majority of businesses have some sort of intellectual property, even though they may look and sound normal, because they are doing things differently.
I will now go through the other issues as they were raised. At the outset I said that there are many issues for small businesses, but we specifically focused on the European ones today. I am happy to address all the more domestically-based issues that have been raised. They are certainly big issues for our members and to be fair, in many cases, they are bigger than the ones we have spoken about this morning. The Small Firms Association is a participant in the advisory group on small business that the Minister of State, Deputy John Perry, put in place. We have just released our first report which contains a detailed analysis. We received more than 400 submissions from member companies, as did other organisations. It was set up in June and over the summer we have had working groups on business costs. We have also gone through the nitty-gritty of exactly what the costs are, and we have issued recommendations we feel should be implemented immediately. We were cognisant of what was involved. The Taoiseach spent an hour with us and said: "Look lads, I'll be happy to do anything so long as it doesn't cost money." That is basically summarising it in the round. There are some good concrete suggestions in the report. The single biggest cost for business is labour, including market inflexibility, the minimum wage, joint labour committees and registered employment agreements. We are also looking at matters such as commercial rates and energy costs, about which I am sure members of the committee get an earful in their constituencies.
Government stealth taxes include licences, charges and permits. A retail store needs to have 20 different licences to operate. One must pay for those licences as well as for all the inspectors who come to inspect the premises. That also leads into regulation, so it is not just about putting primary legislation on the Statute Book; it is also about how it is implemented in practice and checked through.
On bank finance, the Department of Finance commissioned a fully independent study from Mazars, which showed that 30% of companies had been turned down for finance in the past six months. That would certainly match our own internal surveys of member companies. The biggest figure from it was that 70% plus of people did not agree with the reason the bank gave for turning them down. There is huge frustration there at the basic level of getting money. Even for those who get finance, it can take an extra six months to get through all the paperwork. They seek all sorts of information now. If one has been a bank customer for 20 years, why does one need to reproduce shareholders' or directors' agreements, and every piece of paper ever written? The banks tell me that is because the financial regulator is telling them to do this. That is why we have been engaging full on with the Department of Finance and the banks about sorting out that direct customer relationship. We now need to look beyond that and get the financial regulator to acknowledge that there is a balance between prudential supervision, which we all desire, and detrimental lending policies to the SME community.
Much of the additional money being lent out is about restructuring existing facilities. There are random things such as with Bank of Ireland which, in tiny print, had in its contracts that it could change from people's guaranteed euro bar plus rate to a cost of funds rate. Banks just issue these letters and it is a done deal. It is in the fine print and that is it, so even if one thought one had a contract with a certain interest rate, one does not any more. There are all sorts of problems with the system but the most fundamental thing is the fact that these organisations are in chaos. They are in a changed process and their front line people are so nervous about making a decision because of what is happening that we need to sort it out at a basic level. There are not that many high-minded things one can do; it is more about these organisations sorting themselves out structurally and running themselves like businesses.
The two things for which we have been lobbying strongly - and that we are guaranteed will come to pass in the first quarter of next year - are the Government-backed loan guarantee scheme and the micro-finance fund. We have already engaged with the consultants who are designing the partial loan guarantee scheme. The critical thing for us in that is that it is open to all businesses. In addition, it must address two problems. One is the collateral issue because a bank will not give any money unless one can prove that one does not really need it. In terms of collateral specifically, who knows where property is at? That is a traditional form of collateral, so they need to be able to make assessments on the business, person and idea.
The other problem predated the crisis, to be fair. It is about innovative start-ups of novel industries where no one knows what will be the next big Google or Microsoft, and neither do the banks. It is about engaging and allowing them great leeway in terms of traditional risk assessment. Those two things were promised and we are assured that they will happen in the first quarter of next year. They will make a difference, although they will not be a panacea. The business banking market is €33 billion and we are looking at a start-up finance fund of €100 million. No amount has been superficially allocated for the guarantee, so the only way we will resolve this is by banks being better businesses, and that is a much bigger issue.
We have had much progress on late payments this year. In the summer, the Government extended the commitment that Departments would pay their bills in 15 days, to State agencies, the HSE and local authorities. I am concerned about the implementation of that in practice because there is a technical issue whereby, basically, they have to have agreed the invoice value with a company. The likes of the HSE keep asking and clarifying so they then get to push out the payment date. It is only when they agree the amount that the 15-day period starts to run. We would certainly welcome the committee's support so that commercial State bodies should also pay within 15 days. Coillte has 60-day payment terms, which even contravenes the EU's late payments directive stipulating 30 days.
The new directive will not have that big an impact in terms of our normal systems in Ireland but it will make a big difference for exporters. As bad as things are here, it is atrocious getting paid in Italy where it can take 100 to 200 days. Hopefully, when the directive is implemented in those countries it will improve things. Some people say that it can take even longer. It took us three years to get money out of the European Commission itself, so we all suffer from it.
The "Think Small First" principle is not our wording. It is a form of wording within the European Commission's Small Business Act. The ethos of "Small First" is always there, given that there will be a disproportionate impact of any policy on small businesses.
The upward-only rent reviews is an important issue for the retail sector. We know many landlords have been negotiating with member companies with reasonable outcomes. It is the institutional investor-landlords which are the problem. I welcome NAMA's recent statement on its decision on rents, given it is such a big property owner. A mechanism has to be introduced for the others to follow suit. It makes no sense to put people out of jobs for the sake of notionally maintaining a value on a property when everyone knows that is not its real value.
One has to be in business to really understand regulations and European directives. When Members track legislation for a directive through the Dáil, it is only the one Bill with which they are dealing. A business takes the hit on all legislation dealing with the regulations. A business owner or manager has to deal with X, Y and Z and a million other things. It is the totality of the burden that counts, which is why the measurement exercise is important. One has to measure the impact of each provision on business, costing it and then setting targets for reduction. It is not about the theory behind the legislation but how it is implemented.
For example, a basic problem emerged with how working time is recorded. Businesses already may have had recording systems with their payrolls or some companies had a culture of not having employees clocking in. The way the Organisation of Working Time Act was written, and the fact it was introduced before widespread use of e-mail, means a manager must have all his or her employees put in their hours, print off their individual records and physically sign them because an electronic signature is not accepted. All these records must be kept on file for three years. Time has moved on but the legislation stays the same. That is what we mean by administrative burden.
We thought we had a success with raising the audit exemption threshold meaning that small businesses did not have to do audits. However, the notional savings are lost because a small business must have audited accounts for its bank.
I recommend the committee examines the report from our advisory group on small business. Its recommendations would make a big difference to small businesses. It would be great if the committee could help us with these.