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Joint Committee on Housing, Local Government and Heritage debate -
Thursday, 26 May 2022

Review and Consolidation of Planning Legislation: Department of Housing, Local Government and Heritage

I welcome everybody to the Joint Committee on Housing, Local Government and Heritage, including our guests and those watching online. The committee will consider the review of the planning legislation that is currently being carried out by the Office of the Attorney General. We are joined by officials from the Department of Housing, Local Government and Heritage, including Ms Maria Graham, assistant secretary, planning; Ms Mary Jones, principal officer of the planning legislation review unit; Mr. Eugene Waters, assistant principal officer in the planning legislation review unit; Mr. Paul Hogan, principal planning adviser; and Mr. Colin Ryan, senior planning adviser.

As everybody will be aware, the planning Act we use at the moment is more than 20 years old. It would be safe to describe it as a labyrinth of amendments. It crosses over with so many environmental laws and European directives, and decisions made within that Act have an impact on our daily lives, everything we do, places we live and how we travel around this country. Decisions made under that Act will affect us in the future. It is probably timely to review the Act. We look forward to considering the progress of the review.

I remind members of the constitutional requirement that they must be physically present within the confines of the place where Parliament has chosen to sit, namely, Leinster House, to participate in public meetings. Witnesses attending in the committee room are protected by absolute privilege in respect of their contribution to today's meeting. This means they have an absolute defence against any defamation action for anything they say at the meeting. Both members and witnesses are expected not to abuse the privilege they enjoy. It is my duty as Chair to ensure this privilege is not abused. Therefore, if their statements are potentially defamatory in relation to an identifiable person or entity, they will be directed to discontinue their remarks. It is imperative they comply with any such direction. Members and witnesses are reminded of the long-standing parliamentary practice to the effect that they should not comment on, criticise or make charges against a person outside the Houses or an official, either by name or in such a way as to make him or her identifiable.

I invite Ms Graham to make her opening statement on behalf of the Department.

Ms Maria Graham

I thank the committee for the invitation to attend today to discuss the planning review. As the Chair outlined, I am joined by Ms Mary Jones, Mr. Eugene Waters, Mr. Paul Hogan and Mr. Colin Ryan. As the Committee is aware, the planning review is one of the actions contained within Housing for All, which highlights the fact that Ireland is fortunate to have a planning system that enables considerable public participation but needs to build on that to ensure our planning legislation is fit for the modern era. As the Chair said, the Planning and Development Act 2000 has been amended many times and, as a result, can be somewhat impenetrable for the public and practitioners alike. This review, led by the Attorney General, is the most comprehensive review of planning since the Act was first drafted. Its key aim is to ensure the provisions align with policy and are more accessible and streamlined from a legal perspective.

There are a number of key principles guiding this aspect of the review, including avoidance of unnecessary change; increased clarity and streamlining of the legislation; a chronological format for processes with clear signposts to other sections or legislation; to improve coherence and usability of procedures; completeness of transposition of EU directives; adherence to constitutional requirements; and respect for the role of the public.

Overlaying these principles are a number of key policy aims that were set out in Housing for All. They are to ensure that the major debate, particularly on the scale of housing requirements to meet needs in line with the objectives of compact urban growth and environmental sustainability, is focused on the plan-making rather than the planning application stage and in this way to facilitate greater clarity and long-term visibility in planning outcomes. It is also to ensure that adequate account is taken of the needs of the future population of new and expanded communities, as well as the needs of existing communities, and that appropriate account is taken of the nature of planning decisions, which require careful balancing of public policy, public participation and environmental issues.

Turning to how the review is being carried out, the initial work of the review is being advanced by a working group, largely of legal experts, established by the Attorney General. They have identified 14 topical individual work streams and they present reports on each of these aspects to the Department as the work advances. Initially, this involves a first pass through the relevant legislative provisions to identify if change is required, for example, whether the provision is still valid, if it is located in the right place in the Act or if it needs amendment. The Department inputs to this consideration, leading to a further elucidation of the matter and ultimately to a relevant draft. The working group is aiming to have the revised Bill finalised by September this year, to enable completion of the work by December 2022. To aid the Department’s consideration, we have established a number of groups: an interdepartmental group comprising Departments with specific roles in respect of the consenting regime; an operational group to consider the practical impact of any suggestions, including the County and City Management Association, CCMA, An Bord Pleanála, the Office of the Planning Regulator and the Environmental Protection Agency; and a planning advisory forum comprising a wide range of stakeholders. The terms of reference of the planning advisory forum and its membership have been provided to the committee for information.

Generally, in all these groups the Department presents a paper on a theme, which outlines the present position, gathers the issues being raised by the review and poses a number of key questions for consideration to assist the Department in formulating its policy response. The papers that have been prepared to date are on three essential components of an effective planning regime: the planning and plan-making process; the consent process; and enforcement. More recently, the planning advisory forum has considered a paper on the corporate provisions in the legislation relating to An Bord Pleanála and the Office of the Planning Regulator. We envisage that further broad areas for discussion will be the topics of environmental assessment and judicial review.

It is important to note, as the committee is aware, that this process is advancing contemporaneously with other legislative and reform work. For example, the Planning and Development (Amendment) (No. 2) Bill 2022 dealing with substitute consent is currently before the Seanad, and work is advancing on a general scheme of a Bill to introduce urban development zones and land value sharing. These will ultimately be incorporated into the new planning and development Bill. In addition, the Department is working with the CCMA on the issue of planning resources for local authorities, and we touched on this when we were before the committee to discuss urban development, and with the board on its resourcing needs. We are also working on the digitalisation of the planning service, which is important for both public access to the service and the efficiency of the planning service.

One of the first papers is on plans and guidelines, which we provided to the committee. I will give an overview on that. The paper we circulated mirrors the paper presented to the planning advisory forum. As outlined in the paper, it is a key policy imperative that the planning service be plan-led and evidence-based rather than developer-led. This is an essential prism through which we are looking at the efficacy of current provisions. This work recognises that the county and city development plans and local area plans are a critical underpinning of the plan-led approach and are also a central element of local democracy. The provisions on plans and guidelines in the revised legislation therefore should: create a solid platform for plan-led growth, protection and renewal; provide consistency in decision-making that reflects national spatial policy; and embed the role of elected members and meaningful public participation in the plan-making processes.

While the paper tracks through a range of developments in recent times in pursuit of this policy, there are a number of issues emerging through the consultation with the working group and the planning advisory forum on which it would be useful to get the views of the committee. For example, some of the areas of growing consensus through the various groups are: supporting the commitment in Housing for All that the development plans should give a much clearer sense to the public of the nature and scale of developments in the area, rather than this emerging at planning application stage; that development plans need to be shorter and more concise and clear in terms of the future place-making for an area; that the role of national, regional and local planning policy should be more clearly articulated in the legislation both in terms of the role of the Minister and with regard to the mandatory or discretionary nature of planning guidance; that development plans should be of longer duration, up to ten years, but with a review point; and that consideration needs to be given to the appropriate interaction between local area plans with the development plan, town centre first plans and new urban development plans as part of the process of the public clearly understanding on a timely basis the developmental objectives for their area. These are some of the themes on which we would welcome the committee’s views.

I thank the committee again for the opportunity to outline the nature of the review process and to commence the discussion on plan-making. We envisage that other topics and themes could be addressed at future meetings. We appreciate the time the committee is going to give to this issue. We are happy to answer any questions members of the committee have either on the modalities of the review or on the paper.

To clarify for the committee, Ms Graham, there are work themes that are being worked through at present. At what approximate date do you envisage the working through and overseeing of those various work themes being completed?

Ms Maria Graham

It is expected that we will see a draft of a revised Bill in September. That is the date we are aiming for to try to integrate all the various components. All the feedback we get allows the Department, from a policy perspective, to comment on what we are seeing going forward. Obviously, the Bill will travel its journey as well, but it just allows for bringing together the combination of ideas earlier.

There is scope within those various themes whereby we could have a couple of meetings for the committee to feed back and submit observations into that process as well. Then we get into the legislative part of it post September and up to December.

Ms Maria Graham

Yes, absolutely. We are interested both in the general themes that are coming, which I am giving to the committee, and a sense of direction. If we had a feeling from the committee on whether there is a general comfort, as it were, with some of those together with where there may be specific experiences that people have of the planning system which they would like to raise in these different components, we would be happy to listen to those.

Thank you. That is very helpful. I will move to questions from members of the committee. Will Senator Fitzpatrick take the first slot, which is for Fianna Fáil?

Yes. Can you hear me, Chairman?

Loud and clear.

I thank the officials for attending this meeting and for the update on the review of the planning legislation. It is long overdue, so it is very welcome. We want to support the officials in this work. One of the things that is being cited as a major threat to the Government's ability to address the housing crisis is planning. It comes up repeatedly as an impediment in the feedback from both the construction industry and other stakeholders.

This review needs to focus on how the planning process can be improved to de-risk construction or at least reduce the risk involved in it, and to reduce the cost, given the crisis is characterised by the lack of availability, the cost and the lack of affordability. Will that be captured in the review and will it be a specific objective?

How is the Department engaging with local authority members on this review? Councillors and elected local representatives have the challenge of making the county and city development plans, so they can provide an invaluable input into the Department's work. How is the Department engaging them in this process and review?

Ms Maria Graham

In the context of the review, the way in which the planning system supports both housing and infrastructure breaks down into two issues. One relates to planning for an area and place-making, which is part of community engagement. The pieces I mentioned earlier relate to the public acceptability of many of the policies. The Senator talked about de-risking but to bring planning forward, we must ensure we maximise the engagement of the public in the plan-making process in order that there will be clarity at the earliest stages about what the development objectives are for that area. That is one measure that would bring a significant improvement to planning.

The other is the question of certainty. As we come to talk about the consent process more, one of the issues we are dealing with relates to timelines. We have introduced very specific timelines for large-scale residential development, so that is an area of exploration.

Local authority elected members sit on the planning advisory forum, which has been the medium of our engagement. The forum has had a number of meetings and the Association of Irish Local Government, AILG, is represented there. We would be happy to engage further, but that is the engagement process we have at the moment.

I thank Ms Graham. The Department might want to include the Local Authority Members Association, LAMA, as well as the AILG.

Earlier this week, stakeholders attending one of our meetings talked about the cost of construction. They specifically raised the thorny issue of the viability of apartment-building. They were asking, in particular, that at the early stage of any planning process, the viability of the project be established. Will that be included in the review and is there scope to do it?

Ms Maria Graham

There is probably a mix of areas into which viability will be drawn. Mr. Hogan might wish to comment and, regarding specific proposals for urban development zones, which will be a key area for apartments, I might ask him to talk a little about how we will factor in that issue. We have a number of policy measures that seek to improve viability. In approaching the development plan process, it is important that the issue of viability be borne in mind as people look at that area.

Mr. Paul Hogan

Parallel work is happening on foot of the heads of a Bill we published before Christmas and we are now carrying out economic evaluation of that with consultants to examine the impact it might have. It is the land value sharing and urban development zones proposal, which is really a modern incarnation of the Kenny report and how that might be applied to the system as it exists. That work is happening in parallel with the review and they are very much overlapping. I expect that by the time we get to the end of that stage, it will be incorporated into the published Bill. The idea is that there will be potential for a greater level of State intervention in the land assembly process and investment in areas that are identified for development in a comprehensive, planned way. The starting point was an extension of the Part V model, but it is seeking to extend further the extent of a landholding the State could acquire at existing use value. As an evolution of that in response to the feedback and analysis the economic consultants have been tasked with, we are open to further evolution or change in that regard and that is something we will have to work through on a policy basis.

The issue of development levies is often raised in regard to viability and that is very much part of the Planning and Development Act. Development levies generally fund infrastructure and facilities that benefit existing communities and are set by existing councils. How we can better address development levies through a more comprehensive system that also looks at land and future development is part of the consideration of the land value sharing proposal, and it has a resonance or knock-on into the Act. The question is whether we should have a two-tier scenario whereby there are levies in some areas and a more comprehensive approach in others, or whether we should try to merge the two in a better way throughout local authority areas for all development.

A great deal of complex work is happening in parallel but this is a core issue for development. In regard to the sort of development we need to see more of, in our urban areas in particular, the question of viability is key. We are certainly open to greater consideration of it, but we do not think it should be overriding because it would then start to become a question of profitability rather than viability.

I thank Mr. Hogan. There is no doubt the work the Department is doing on land value sharing is very important and welcome. The impression I got from the stakeholders was that, separate to that strategic-type change in direction and action to address the land value issue and its contribution to the cost, they were looking for actual changes to the planning process for individual planning applications, but I will clarify that and revert to our guests.

I thank Ms Graham for the presentation. If we want to fix a problem, it is important to understand what the problem is. One of the great concerns a number of us in the committee have relates to the fact the premise of this review of the Planning and Development Act is starting from the wrong place. If we have a bit of discussion about that, it might help inform at least the working group and the Department's view of the likely concerns some committee members may have if and when the legislation comes to us. It is often said, predominantly by large investors and developers, that the planning system is holding back the delivery of homes but that is just not true. There are 80,000 or 90,000 extant unit planning permissions and the overwhelming majority have not been commenced for decades. Flawed and all as our traditional planning process was, planning permission was granted and homes were delivered and sold at very affordable prices. The kinds of problems we often hear being levelled at our current planning system are misplaced.

Where we did start to have a serious problem was where some of Ms Graham's predecessors designed very flawed changes to the planning code under the previous Government, such as the strategic housing developments, SHDs. Senator Boyhan and I were members of this committee at the time and we warned people over and over again not to go down that route. We warned them about what would happen and we were, unfortunately, correct. Many of the alternative proposals we put on the table in 2016 and 2017 have now been worked into the replacement legislation, which we supported. If people think the replacement of the SHDs with the large-scale residential development process is going to fix some of the problems we have had in recent years, they misunderstand the problems because the dramatic escalation in the number of judicial reviews of large residential developments, something that would never have happened previously, arises from the conflicts created between the mandatory ministerial guidelines and city and county development plans. Almost all the judicial reviews, JRs, of residential developments have related to material contraventions of city and county development plans and the vast majority of them have been successful.

I am not saying that to give anybody a hard time but we have to understand that was the central problem. While those mandatory ministerial guidelines are still on the Statute Book and while conflicts of interest potentially could continue to exist or unfold between policy recommendations of the national planning framework and the new county development plans, we could be stuck in this cycle of legal challenges to developments, which would not happen if the developments were designed properly and in accordance with good planning principles. I think some of that needs to be part of this review. There needs to be a little bit of humility from those people who advocated some of the interventions that were made in the planning legislation in the last few years, as to why we are in the mess that we are currently in.

The Department's timelines are concerning. I think that in the back of her mind, when Ms Graham mentioned September, she knew herself that she will coming back to us in September. It is unlikely that a bill is going to be ready by September. I think too much pressure is being put on officials in the Department to deliver legislation within impossible timelines. It is a good thing that the Planning and Development Act 2000 is being reviewed. Modernising that legislation will be great but it is a huge ask. Even if it is delivered by September, the idea that we could have proper scrutiny and decision in that regard between September and December with all of the other legislation that is outstanding from the Department, is overly ambitious. It is a point we should make to the Minister,rather than the witnesses. I think that if we are going to do this right, we must take the appropriate amount of time to ensure proper scrutiny, both within and outside the House, and proper decisions.

On the judicial reviews, I want to lay down a very clear warning. If this review ends up recommending the kinds of changes that were in the general scheme, not only will it cause substantial opposition from our side of the House, but it will end up in the courts and it will go all the way to the European Court of Justice. I want to be very clear about that. If anything further undermines public participation and our legal obligations under the environmental impact assessment, EIA, directive or the Aarhus Convention, it is going to create a huge problem. Just as we said the strategic housing developments, SHDs, would end up clogging up the courts, the Department could actually end up clogging up its own legislation in a lengthy legal battle by some environmental NGO or perhaps even a Member of this House challenging it. I warn the Department against that approach. A much better approach - and I hope it is under consideration - is exactly as has been stated, namely, getting the public and the environmental and other sectoral organisations involved at the earliest possible stage. If we design out all those problems downstream, we will not have the difficulties upstream. Likewise, the environmental court is key. People have a right to justice. Whether I agree with somebody taking a judicial review or not, they should have that right under international and European law. The crucial thing is ensuring that when judicial reviews are taken, they are speedily dealt with by judges who have full competence in the increasing complexities of environmental and planning law with adequate staffing. Rather than trying to restrict access to justice, which was the clear intention of the last general scheme, both in terms of who could take cases and the cost risks, it must be fixed with good quality place-making, exactly as Ms Graham has outlined. The environmental court must also be put in place in parallel in order that judicial reviews do not become a problem.

I wish to raise a few additional points. To respond directly to Ms Graham's question about things that we would like to see in the review, the big weakness of our planning system has always been public participation, because exactly as Ms Graham stated, it is after the advanced nature of the planning application is designed. I think we have to get much more innovative about public participation in terms of real decision-making about place-making in a way that we have never really fully got to grips with. If the Department moves in that direction, it will certainly have the support of Sinn Féin.

We have to revisit the issue around the local autonomy of our local authorities and the elected members to go beyond the minimum standards that are set in Government legislation and planning laws.

On the issue of the board, we have to implement the 2016 review fully. Almost all of the outstanding elements of that are within the purview of the Government and the Department. The one thing industry representatives said to us very loudly during our session earlier in the week is that there have to be clear statutory timelines for all board decisions and they have to be appropriate. I think that is something that needs to be looked at.

The last point I wish to raise concerns Travellers, because the subject is not in the review. We had an expert group on the future of Traveller accommodation. It made a number of very important recommendations that got cross-party support in the last Oireachtas around changes to planning law as emergency measures, in terms of Part 8 planning applications and section 183 land disposals, to ensure that the Dickensian 19th century conditions that our Travelling community live in could be addressed. It would be a real shame if that is not included in this piece of legislation. If it is not in this legislation, it is never going to happen.

I wish to ask two quick questions, which perhaps the witnesses can answer in the second round. I am concerned about the relationship between the Attorney General's working group and the sectoral group, or whatever it is called, that it is feeding into. I ask the witnesses to explain how that is going to work. I am not so sure that I would have a bunch of lawyers redesigning the planning system. I have more faith in our planners and environmental legal experts.

Second, on the documentation, Ms Graham used an interesting word when she talked about the paper that the Department had given us. She did not say that it was the paper that the working groups is looking at. She said it mirrors it. I always get worried when I hear language like that. I ask for a commitment that all of the documentation that comes from the working group and the engagement with the sectoral groups will be made available to this committee. Like the Chairman, I would like to see subsequent engagements. I think we should have access to the same documentation in real time. We want to play a constructive role in this. We might have different views. I think that would be really helpful to ensure that the exercise is fully transparent and accountable, particularly to the committee.

Does Ms Graham wish to respond to the Deputy's questions?

Ms Maria Graham

I might respond to the questions in reverse. On the Deputy's question on the paper presented to the committee, I think the only change is that it states that it is for the Oireachtas Joint Committee on Housing, Local Government and Heritage. It is the same paper. We will absolutely share all the papers with the committee. There is no issue around that.

On the points raised by the Deputy, his first point was that there is so much-----

I might just ask Ms Graham to respond to the Deputy's direct questions. Essentially, the paper that the committee has received is the same paper. That was one of the Deputy's questions. We are out of time on the slot. I will give Ms Graham the opportunity to respond to the points raised by the Deputy.

I wish to make a point on timelines, as referred to by Deputy Ó Broin. The committee has dealt with really substantial, complex and difficult legislation. We have proven our ability to do that within timeframes that were challenging, and we met the deadlines. I would not be quite as pessimistic as Deputy Ó Broin to say that we do not have the capability to do that. The committee is committed to addressing that. I call Deputy Higgins.

I thank the witnesses for attending today. As the last speaker said, the Department has quite a tough task over the next few months. I wish the witnesses well with that and thank them for engaging with the committee on it. I note that one of the key principles is increasing clarity and the streamlining of legislation. An issue that I come across time and again is the lack of clarity and streamlining of decision-making in terms of different local authorities. In particular, my constituency is an urban one run by South Dublin County Council but we do have a rural area. We find that South Dublin County Council has very different guidelines in comparison with Kildare County Council or Wicklow County Council when it comes to one-off rural housing. I would be quite interested to know if the Department's terms stretch to that. Are there plans for new rural planning guidelines? How will that fit in with the review?

On local area plans, LAPs, in my own area there are moves to do deliver an LAP for Rathcoole. We imagine that the census results will show that the area has a population of over 5,000, which is the mark it needs to hit to require an LAP. There is also a campaign under way to get an LAP for Saggart. I am wondering, on the hierarchy of plans, how that works. We have the national planning framework and county development plans. At this point, where does the Department see LAPs fitting into that? Do the witnesses think there is a future need for them in urban areas, or should it be looked at from a different perspective?

Our planning system can be slow. We have heard that from a number of different stakeholders who have appeared before the committee previously. However, one of the real benefits of the system is that it is transparent. It absolutely has transparency at the heart of it. When we are drafting the legislation, we must ensure that we protect that hallmark of transparency, while also ensuring that we minimise any unnecessary delays in large-scale public projects, in particular. I would be keen to hear the witnesses' overview of that at this point.

I think public participation is critical and we need to encourage and protect that. However, we also need to tighten up the system a bit from an efficiency perspective. I ask the witnesses for their views on that.

Ms Maria Graham

The Deputy mentioned the issue of rural housing. I think we are almost there in terms of producing the guidelines. Going back to a point made by Deputy Ó Broin, the review is looking at the role of guidelines at national, regional and local levels from a consistency point of view. We are looking at the benefits that national guidance should bring in ensuring there is a consistent approach. We are also looking at the benefits of the subsidiarity approach in terms of implementation at local level.

That is one of the areas we are looking at in the legislative frame. In particular, that speaks to what are mandatory guidelines and what are discretionary. At the moment, in all humility, I think many of our guidelines are probably a mix of best practice and some that are expected to be followed, and that language can be looked at. That is one of the areas we are dealing with and the transparency piece is important.

In terms of the local area plans, LAPs, I will ask Mr. Ryan to come in as he has been dealing with this issue.

Mr. Colin Ryan

There is a need for LAPs and some sort of functionality to do with appropriate development for local areas and the unpacking of development objectives. There is the issue of the tiering and the hierarchy of the national, the regional and the administrative area, be it for a local authority like South Dublin County Council or another county local authority such as Cork. It is something we will be looking at and we would welcome the views of the committee. The 5,000 population limit is a bar. A significant amount of effort goes into an LAP. This could possibly be looked at in a different way that meets the development needs of a county or administrative area but does not necessarily mean every town over 5,000 requires an LAP. Some other locations within the county might need a type of plan similar to an LAP, although it might be called something different, because it has to be appropriately assessed and there has to be flooding risk analysis and a strategic environmental assessment, SEA. There are significant resource implications for these LAPs that might not necessarily be the best direction in terms of focusing our planning system. We would welcome consideration of this.

In terms of the planning system from a transparency perspective, there is a need to prioritise and maintain that transparency but also to look at reducing unnecessary legal challenges. Is there any indication of where things stand with regard to the substantial grounds from which legal challenges can arise?

Ms Maria Graham

One of the issues behind this is to have clarity. As Deputy Ó Broin said, there are a lot of applications. Some 30,000 applications go through the system every year and only 10% of them are appealed, with only 8% ending up in judicial review. That is why a basic tenet of this is no unnecessary change. Part of our approach is that while there are things that might look a bit complex, people understand them, so we need to be careful about pulling things apart. That transparency piece is very important.

When we come to the consents piece, it is almost that we can see a flow through the legislation. It should start with the plan-making piece and it is then into consents and it should be clear where the different consents are. With regard to the current planning Act, a drafter said to me that when we start to go into letters of the second run of the alphabet, we know the legislation has become difficult. That is the idea. People should be able to pick up the Act and understand it or it should signpost them to another area.

The other piece that is very important for both practitioners and the public is the digitalisation of the planning system. Many errors can be eliminated if the processes are clear to go through, and it enhances public participation if more of that is online. There is also the resourcing of the planning system. In a way, there are three legs to the stool that all have to work in parallel.

We certainly found that in our area during Covid in particular, when there were restrictions and people were still driving to An Bord Pleanála to hand things in and pay by cheque. Being able to do all of this online and pay online would be a very progressive step. That level of innovation and investment in technology would make the planning system more easily accessible to everybody.

I welcome Ms Graham and the team from the Custom House. They are clearly very able and full of expertise. At the outset, I welcome the review of the Planning and Development Act. It is important people are able to read it. Clearly, there have been so many amendments and changes that it makes this complex. This possibly gives us an amazing opportunity if we collaborate and genuinely work together.

I am mindful that, this week alone, there are four or five cases for judicial review down in the courts and in the Custom House. I acknowledge the bravery and courage of our citizens who have had to put their money where their mouth is and challenge the planning system. I had a look today at the number of successes and the many times the board gave way and did not contest. Clearly, the courts are saying something and we are at odds somewhere. Many of these people have been vindicated but at great personal stress and cost to them. I am very familiar with a number in my own area who have literally had crowdfunding or where they have literally had their houses on the line to vindicate and make a case. They are our heroes, they are our citizens, and I will never apologise for defending them.

I have been associated with a number of these very successful judicial reviews. It is very rewarding when you have beaten the system but it is a tough and hard system and, many times, it is against the citizen. Let us not demonise the citizen, let us not demonise An Taisce, and let us not demonise those in the environmental pillar, who have every right to make a case for their communities and in regard to the environment. I want to say that because it is important.

On another point, where are the architects of the strategic housing development, SHD, process? I do not want to personalise anything but the witnesses know where they are and they know the positions they hold in planning and in local government. What does that say to those of us who have been Members of these Houses for the past five or six years and who time and time again cautioned the Department, the officials and the planning experts that we had serious concerns? There was a midterm review of the SHD and they did not listen to us. I took it down today to have another read but that is yesterday and we have to move on. I genuinely say that but let us learn the lessons and learn from people who took the time to engage in that process.

I hope this is a new start for us all, and I say that genuinely. We have to learn from the Mahon tribunal but let us not have a lecture about that. We recognise this has to be planning led and I acknowledge that the national planning framework, NPF, is the height of the hierarchy, so let us accept that. Let us put things out there that are correct, let us not apologise for them and let us work down from them. It is planning led.

We need confidence and openness. If ever we needed confidence and openness in the planning process, we needed it in recent weeks. I am not going to comment any further but I will just say that the public does not have the confidence it should have in the planning process and the procedures that deal with the issues that may arise and that will be, it is hoped, addressed.

I acknowledge the work of An Taisce. I acknowledge there are challenges around the Office of the Planning Regulator, OPR, and there are particular challenges around local government. There is daily commentary around the OPR, and while it is not all justified, we have to look at the relationship between the OPR and others. It is a new office and it is bedding down. My experience has always been an extremely positive one, and I want to put that on the record. We in the Houses would be very familiar with the OPR. That is important.

I do not want to see this legislation used in any way to dampen down on the prescribed bodies. I do not want there to be a significant additional cost for the citizens and prescribed bodies to engage in amazing work. I live in an area where people have fought strongly and hard to protect the built and natural environment, with great success, and I acknowledge that work.

I also acknowledge the work of the environmental pillar. I echo Deputy Ó Broin in that there will be litigation if people feel they are somehow being dumbed down in regard to their own right to engage as citizens in the planning process. I want to flag the issue of the Aarhus Convention. We have international obligations in regard to the convention and we need to remind ourselves of that, although I am not saying we are not doing that.

I come back to Ms Graham's opening statement, which is positive. I want to be positive but I want to get these things off my chest and I want to keep saying them because they are important. There were five or six issues. I agree with the point on the completeness of the transposition of the EU directive. Ms Graham referred to respect for the role of the public and I agree with her 100%. We must respect the role of the public in engaging in our planning process and respect their representative bodies and their community bodies. We must see this as part of our overall reform of local government in terms of empowering the citizen. We are talking about directly elected mayors as a policy for government and, therefore, they have to have confidence in this system and confidence in the regional authorities.

That is important and she is dead right to point it out.

I want to acknowledge the advisory forum, on which the AILG and LAMA sit. I would like to have more of their members on it. Other groups such as the CCMA are part of other consultative bodies, but at least there are two members on the advisory forum. I ask that the Department continues to engage through education and advice in the annual conferences, and to keep upskilling members and keep them abreast of developments. They are the stakeholders and the ambassadors for this policy. They are the ones who explain it to the public. They meet people at the coalface of planning decisions. That is important, and was echoed by Ms Graham.

The statement refers to embedding the role of the elected members of our councils in a meaningful public participation and plan-making process. There is work to be done there. I was a councillor for many years and councillors have told me that something is not really our plan any more and it is not the OPR but rather the managers, chief executives or developers who are involved. There is a bit of work to be done there. We need to be clear and honest with people about their function and power.

On county development plans, I agree with the witnesses. I have had three or four county development plans through my hands. A period of six to seven years is not long enough; ten years might be too long. The cycle of local government is five years, which means that there could be someone in a council who would never have dealt with a development plan. Continuity, public participation and engagement with councillors are important. Perhaps it should be a period of eight years, but it should be reviewed. The current reviews are a joke and are not meaningful to any great extent. The time should be extended to eight years, possibly, but there should be a meaningful review.

I wish the witnesses well. I want to be positive about this. I see it as a journey and opportunity to engage with our elected councillors and all our stakeholders and, more importantly, the witnesses who are driving this policy, which is basically Government policy. I hope after all of this we can have greater empathy for one another and greater understanding of where we are coming from. We live in an economy as well as a society and face challenges. I have no questions. I want to work constructively with the witnesses to get a comprehensive and fair, equitable and open policy going forward.

I thank the witnesses for their briefing and collective wisdom, which is always much appreciated. I fully welcome the review in order to make planning procurement more efficient for our society. However, a key issue I have found in the review is a lack of transparency around the Attorney General's working group to date. We have submitted parliamentary questions seeking information on membership and terms of reference. The response from the Department indicated that it did not seem to know the membership of the expert group.

I have a couple of questions, some of which may have been asked already but I am not aware of that. However, I welcome the direction and responses of the witnesses. Can the witnesses performance as to why the review is being led by the Office of the Attorney General as opposed to the Department? Can they inform members of the membership and terms of reference of the Attorney General's expert group? This review, as we all know, could bring about significant changes to our planning system. However, we still do not know who is on the steering group despite attempts to get this information through parliamentary questions. I believe the process should be open and transparent, as it is an advisory forum.

As was mentioned earlier, it would be useful for the committee to assist in a review if the advisory forum was invited for engagement on the progress of its work.

Ms Maria Graham

There is an important point here, in that the Attorney General comprises the legal part of the review, something Deputy Ó Broin touched on and I apologise for coming not back to him on this point. Policy rests with the Department. Legislation will be brought to the committee and rests with the Oireachtas. While there is a body of work around what might be called a fitness check, as European directives are always framed, that is the legal perspective.

The policy input is from the Department. The ownership of the legislation is with us, and that is why we are engaging with the various bodies. We liaise with the Attorney General. We do not have the list, but we can certainly reflect the view of the committee in terms of knowing who is on the Attorney General's review group.

We can examine the planning advisory forum. There are about 44 members on it. We had one engagement with it. A lot of work has been done online. We had a useful round table in May. It might be useful to consider whether we find a vehicle that suits in terms of some sort of engagement.

A lot of comments and observations have been made. If the witnesses want to respond to them I will hold the clock.

Ms Maria Graham

I thank the Chairman. There have been some important observations. Everything we do will be in compliance with EU and international law. I want to give that reassurance around the Aarhus Convention. I have it printed off very carefully and understand all of the obligations, but an important part of that is access to justice. In terms of judicial review, from our perspective that means making sure that it works within the system.

In stepping back from that, we need to ask why cases are ending up in a judicial review. There will always be a judicial review process and people will have to have access to it but if more people can engage upfront and understand the process, that will mean they will not have to go to court. That is what we are trying to do.

In terms of the 2019 Bill, when the Minister engaged with the committee he indicated his willingness to examine it. It was not that the Bill was being brought forward; there had been public consultation on it which had not been reflected in what might go forward and the Minister referenced a range of areas he was willing to engage on. All of that has to be considered in the mix and it is probably an issue we will come to at a later stage.

We discussed the hierarchy being clear as we move on from the NPF. There is broad agreement around the need for the NPF and its key components but it is taking time to work through the development plans. All of the development plans aligned with the NPF are not yet through and that means there is, to some extent, a bit of friction in the system. Applications are coming in against development plans that do not quite align with the NPF. They then end up with the board and in the courts.

There is probably a window here. As we move through this process, I hope you will get development plans that have been through the OPR process and are aligned with the NPF. Unless there is a policy change, there should be greater clarity and that would be my hope. The issue around material contravention should be the exception rather than the norm. At the moment, there are probably some difficulties around that from a timing perspective.

The other point associated with this is that we are working with the Department of Justice on the planning and environmental court. We have a working group which includes the Courts Service. That work is going quite well in terms of the practical arrangements for establishing the planning and environment court. That is certainly in hand. Any legislative parts will be brought forward through the Department of Justice but it is clear on the needs.

One of the points that Senator Boyhan made was about elected members. I may be saying this as head of planning, but the development plan is one the most important role elected members have because it is the vision for a locality and a range of things that will happen in an area over time. We see it as an important role. That is why one of the first training programmes the OPR has invested in is in respect of elected members.

I will allow Deputy Duffy back in to finish.

I have a quick question. Ms Graham might come back to us with the names and terms of reference.

Ms Maria Graham

The terms of reference are part of the full terms of reference. Those principles I set out are the principles governing the work of the Attorney General. The group will present something to the Minister, who will then take that on board in developing a policy perspective.

I thank the Department's officials for the presentation and for coming in to explain this to us today. I have a couple of questions and a couple of observations. The Planning and Development Act 2000 now runs to 715 pages and the supporting regulations run to 609 pages. These are extremely complicated. Even today, I was looking at a Bill related to the Planning and Development Act and thought "Jesus, how many times have I seen this?" There are obviously different variations on the same issues. Access to good planning and public participation means that people should really be able to understand the legislation and that it should be simplified. Is it anticipated that, arising from this review, the Planning and Development Act and the associated regulations will be simplified, shortened and consolidated and that some aspects of them that are out of date will be removed? While it should be borne in mind that the anticipated timelines are not only ambitious, but impossible, this is still a worthwhile thing to do. The Act was set down more than 20 years ago. We have a new and updated national planning framework and many additional complications as a result of ministerial guidelines that override things such as, for example, development plans. It would be worth having a look at that.

I was interested to hear what the officials had to say about local area plans. The statutory basis for these plans is almost too complicated. In Dublin city, for example, a long line of areas are asking for local area plans. What is probably actually needed rather than specific local area plans, which are a mini version of development plans, is statutory master planning for areas. Is it anticipated that there will be a way to work somewhat simplified statutory master planning into local area plans? One of the papers the Department produced looked at a town centre first policy. Village improvement plans are another big part of that as they would give residents some more of a legal basis to follow up on. I use the example of statutory master planning because of how, in my own area of Dublin city, we master planned the Player Wills and Bailey Gibson site in 2016. This plan was to run concurrently with the development plan. However, the developer, Hines, and Dublin City Council then changed the master plan without consultation with local councillors or local communities. When the matter went to An Bord Pleanála, Hines and the council referred to the master plan for this site, which they had just invented themselves. There is a real need for some sort of statutory basis for master planning. That addresses that issue.

Infrastructural planning and master planning is another real issue and challenge. This week, it has come out that the Department of Education has objected to or made observations on at least ten SHDs on the basis that it does not believe it will be able to deliver the number of school places needed. That is the Department's prerogative, right and responsibility but I cannot get my head around why each individual planning application is being taken on its own merits while we are not planning around infrastructural projects. There was a development of more than 900 units proposed in my own area recently. The site really needs to be developed but there is an issue with schools. The site available for the school is too small. In addition, the National Transport Authority, NTA, is building a DART+ project that is to pass right down the road but no stop is to be put in. There is a lack of connection between statutory agencies that are required to deliver individual planning applications. How do we knit all of these together? I do not believe anyone has ever come up with a satisfactory answer to doing that or to making sure it is implemented. I am not sure how many questions were in there but perhaps we could get an answer on the question of simplifying legislation.

Deputy Francis Noel Duffy took the Chair.

Ms Maria Graham

The simplification of the legislation is one of the key things. Some of the things are not based on legislation but I will refer to the whole concept of accessibility. We talked about development plans being shorter. People access things in different ways. Some people like pictures and maps. Others are happy with the written word. We have to make sure that people can engage with plans in a way that is accessible to them and in the form they want. The points the Senator made about infrastructure are really important. Today, we attended a meeting of the Project Ireland 2040 delivery board, which is involved in knitting in the national planning framework and the national development plan at the national level. Mr. Hogan and the team have been doing some work aimed at bringing that to city level. I may ask him to speak a bit about that and also about the education side.

Mr. Paul Hogan

It is really important that the development plan enables engagement with statutory providers such as the Department of Education. That should happen through development plan processes. Ms Graham talked about the objective of the review being plan-led. It is really important that is reinforced because there are mandatory objectives relating to community facilities in plans. They should be in both development plans and local area plans. It can happen that plans become out of date or that circumstances change. One of the things about the review is that, if we have longer plans, we need to be more agile and to have the ability to make changes more frequently in response to changing circumstances without complexity and fuss.

On the issue of statutory master planning, we have obviously had some engagement with the Attorney General's team, particularly on this area of plans and guidelines. It is very clear to us, and it is certainly the legal advice, that for plans to be relied upon for decision-making, they need to have two common characteristics, in addition to providing for good planning. These characteristics are public consultations and statutory environmental assessment. When you start to strip those things out, you move away from a good plan. As I have said, the content is obviously really important. As Mr. Ryan has said, this gives a degree of significance and importance to bringing it through a process in the chamber and to the environmental considerations. These things are not done lightly and they are really important. The opportunity for others to feed in has to be availed of and the plans have to be flexible for the future. That is one of the key caveats with regard to longer plans. The ability to make changes must be ensured.

Last night, I attempted to download the chief executive's report on a development plan. My computer would not even download it. It just froze. The report was 900 pages long. That is not accessible to anybody who has not done this before. Such people will not be able to read and get through something like that and pick out what will actually impact them and their area. That is a separate point.

I thank everyone who has come in. I first want to respond to some comments that were made suggesting that land value sharing is a modern form of the Kenny report. I have a very different view on that. Land value sharing, as it has been explained, is about collecting some of the uplift in land values and then using it for infrastructure. That is very different from the Kenny report, whose main aim was to effectively cap the cost of development land to ensure that land for development would be affordable, which would then result in housing being affordable. The two are linked but they are very different. There is still a need to do what the Kenny report set out to do, although land value sharing is welcome all the same.

On the general point regarding legislation, there is no question but that good legislation is in plain English and easy to understand. A layperson should be able to understand it. That has the effect of making it much easier for people when it comes to enforcement or public participation.

It should also reduce legal conflicts. We all agree that planning legislation is not easily accessible to a layperson, but many people involved in the system professionally also say they find it difficult and complex, which leads to further confusion, litigation and so forth.

We must learn from recent years. By any measure, SHDs have been a disaster. They have backfired on those who lobbied for the legislation in the belief it would lead to quicker decision-making and reduced costs. It actually led to the opposite. It had three unintended consequences, none of which anyone wanted. It built capacity and knowledge in local communities around how to engage in judicial reviews as part of the planning process. If the intention was to design a way to equip local communities in this way, the legislation could not have been better designed. Their capacity has been built up strongly in recent years and it will not be turned off quickly. I hope a better planning system removes the reasons for people to take judicial reviews. The experience, knowledge sharing and knowledge gaining encouraged by the SHD programme will not be stopped immediately.

The legislation also led to a large number of contraventions of development plans. While the aim of development plans and local area plans is to provide more certainty and clarity, we are now at a point where there is less clarity than ever. Virtually every SHD I have seen has entailed multiple contraventions of development plans. While development plans and local area plans might provide a vision of how development should happen in an area, there is now less clarity than ever before where larger planning applications are concerned. A consequence of this has been the growth not just in uncertainty but also in attempts by some to increase land values through speculative planning, which is not focused on the delivery of housing but on increasing land prices. This has unhelpful knock-on effects in terms of viability.

There has been a great deal of commentary to the effect that the planning system is an obstacle to housing delivery, but we need to see clear evidence of that. More than 80,000 granted planning applications are in the system but are not being built out. At our current construction levels, that equates to four years of supply. There are areas in the planning system that need to be improved, we need the legislation to be simplified and put in plain and accessible English, and we need to improve public participation and value access to justice. We can do all of that and have a more efficient system that provides more certainty. These are not contradictory aims. The contradiction between the aim of wanting more certainty from development plans and how there is less certainty than ever now has to be bottomed out. I appreciate the intention is to do this by getting rid of some of the contradictions between development plans and the national planning framework, which will take time.

On the proposals to extend development plans to ten years, I have concerns about accountability and transparency. During the week, I spoke to a few councillors from other parties and groups at a community meeting in my constituency. One of the more experienced councillors said he felt it had taken three development plans for him to understand and be involved in the process properly and to engage constructively. It is not that he did not have an understanding up to that point. He was referring to really being on top of it and reaching a point where he was able to challenge some of the other perspectives effectively. If the period was extended to ten years and it takes three development plans to understand them fully, we would be talking about 30 years for a councillor to build up that senior level of experience. There would also be a concern around elected officials' accountability to their communities if development plans were pushed out to ten years. It would cause many issues and a great deal of distrust. Depending on how the timings fall, it might take councillors ten years to be involved in the process and then another five before they face the electorate again.

Following on from the comments made by the Chairman and Deputy Ó Broin, a balance must be struck. The committee and the wider Oireachtas can deal with legislation efficiently. Given the importance of this matter and public confidence in it and in light of how the public debate around it has been contentious, it is vital we do not rush through any of the stages of the process. I am committed to doing this work efficiently and in a time-effective manner, but parts of the process must not be rushed.

Is the problem of speculative planning, which is aimed at increasing land values rather than delivering housing and for which some landowners have used the planning process, being considered as part of the review? Is the Department examining the relevant evidence and perspectives?

Senator Moynihan spoke about the delivery of infrastructure, and sometimes the failure to deliver infrastructure, especially where larger planning applications were concerned. I have seen this happen. The lack of childcare places in many parts of the country has been a crisis in recent years, yet we have seen permissions being granted for large planning applications that entail material contraventions and do not deliver the number of childcare cases required under development plans. This leads to a serious underprovision of childcare places. There is a cost to this, with people trying to return to the workplace but being unable to get childcare. Permission has been granted for thousands of homes despite the underprovision of childcare places. This is just one example of the underprovision of infrastructure. How much are issues like this featuring in the review?

Deputy Steven Matthews resumed the Chair.

Ms Maria Graham

We are trying to ensure the plan-led process is the determinant and the legislation supports that. It is not a fundamental change in the architecture of planning. Rather, it is trying to support the plan-led approach.

Regarding the activation of land and what is zoned entering production, land value sharing and urban development zones are a key part. There is also the residential zoned land tax. In combination, these will focus on ensuring infrastructure is brought forward for areas to be activated. The zoned land tax will act as a disincentive to leave land idle. These are important components.

There are a couple of components to the infrastructure piece. We have discussed it at this meeting in terms of planning. However, a component we have not touched on but has often arisen at all of the planning advisory forum's groups is the importance of good enforcement and how it can be strengthened. For example, if conditions have been applied to a permission, are they being implemented? This is a theme we might come to at a later stage. To some degree, it has been put to us that this has been the Cinderella of the planning service. It needs to be enforced. This is a question of getting the components working together.

Earlier this week, we discussed the issue of viability with other organisations. A suggestion made by one of the groups that was involved in building homes - not at the speculative end - was that it would be a good idea to include an economic viability assessment as part of the planning process to ensure a project was viable and not just being pursued for speculative or other reasons. I do not know if that is the exact answer, but there is an issue with the planning process sometimes being used for speculation. The incidence has increased in recent years. Uncertainty allows that. The more the system is plan led, the less one can speculate. If it is clear from the plan there will be 100 homes on a piece of land, one cannot engage in speculative planning by trying to increase that to 200 and then flipping the site. This is one of the values of a strong plan-led approach.

Trying to reduce some of that speculative activism in planning would be beneficial all round, including to the people who are engaged in the planning process only to build homes and infrastructure and who find such speculation and the resource and time delays it causes for everybody else frustrating. I appreciate there are other measures on that such as trying to prevent hoarding and all the rest, but it is something that should at least be seriously considered in a review of planning and we need to see if something can be built in at that stage which tries to address that. The point was made that economic viability assessments have been done in the planning process in other countries and they have been successful.

Ms Maria Graham

In looking in broad terms at development plans, it probably is worth looking at. I would be concerned this might create some favouritism towards certain developments that may not be the best type of development if climate change and other matters are taken into account. We would be going for cheaper developments that may be the wrong developments for the place. There are a number of aspects. First, the planning system does not encourage speculative building, but at the stage that much of our construction is at, there are other measures too. Some of that is around construction costs and modern methods of construction, all of which play a role in trying to make something more viable. Maybe a range of other fiscal and financial measures would bring things into viability because they are in the right place.

I only caught the end of Deputy O'Callaghan's contribution but he touched on public confidence in the planning system, which has to be foremost. Public confidence has been shaken over the years and in recent times. I will not go through the SHDs. They are finished and we have replaced them but public confidence was shaken there. It was previously described as the local area plan and the development plan. It is a contract between the people, the local authority and the councillors who pass those plans democratically on how their area will grow. We should not forget the Mahon tribunal and its findings. Planners get a hard time and they are held up as the scapegoats and whipping boys in the planning system. That is unfair because, looking at the Mahon tribunal and the legacy issues from poor planning, it was about political interference in the planning system, not interference from planners. We should never forget the recommendations of the Mahon tribunal, including that the OPR be set up, which was one of the most positive moves we had in planning and I would like to see that role strengthened.

I will stick to observations on the development plan because we are looking at that today. A consultation on development plan guidelines was undertaken last year and that is completed now. Is there a departmental review of the input into that? If that review is available it would be helpful. Is the review being included in the Department's considerations?

Ms Maria Graham

I will ask Mr. Hogan to come in on that.

Mr. Paul Hogan

We did the consultation last year, as the Deputy pointed out, and we got quite a lot of feedback, including from many planning authorities. There is no obligation to compile the information in any particular format but most of us who had previously worked in local authorities took the position of doing a chief executive type of report and we summarised all the issues raised, broke them down and responded on what we could do. Those points found their way back into the final draft we have put together. It is between my team and the printers at the moment and that is happening independently of the review. It is a set of ministerial guidelines and it is intended to help or assist the development plan process.

Will the input to that from local authorities, senior planners etc. and their observations on it be incorporated into this review?

Mr. Paul Hogan

As the Chair can imagine, system change is evolving all of the time. We got a lot of feedback to the approach to plans and it was set out clearly from a public and planners perspective. It is a guide for everybody who is involved in the process and we did not write it from any one perspective. That is important in where we are with the legislation we have. It emphasises one or two important things, such as the core strategy. We have backed off the specific planning policy requirement, SPPR, approach. We have taken what is already in legislation and reinforced or reiterated it. The review is covering plans and guidelines and the roles of different people in the system. The role of the Minister is important too and the guidelines that come from his or her office have an impact on the system. In discussing how this should be with the review group, it is important there is clarity on the policy, on the best practice guideline, on the impact that should have on a system when someone is doing a development plan, and how that flows through to a decision. We are trying to embed all that clarity. I want to mention how it has an impact on something like the guidelines we have done this year. The review comes along at the end of the year, and if there is anything at odds, we would update the guidelines, which would be part of the review.

Ms Maria Graham

I might ask Ms Jones to come in on the question of planners and how we are engaging with them as part of the planning review.

Ms Mary Jones

Alongside the group we mentioned already in the opening statement, we have a working group or subgroup with senior planners across the local authorities where we are teasing out the issues that are coming out of the review with them. For example, with regard to plans and guidelines, we are discussing how it would work on the ground and in reality if we lengthened the development plan cycle. We are discussing issues with them, getting their feedback and listening to them so they are part of the process.

I mention the submissions that come in from senior planners, chief executives or whoever it might be. Are those contributions taken in a round-table way or are they written submissions? Have they been asked to make a written submission to this?

Ms Mary Jones

It is both. We have done a number of round-table talks with them and they give us formal feedback arising from that to represent all their different views.

Are those submissions available to us on the committee? The more I talk to planners, the more I learn and sometimes I realise I am wrong.

Ms Maria Graham

We are deliberating on them but we have tried to reflect the views into the plan paper. The paper asks questions, so we would like to come to a stage where the feedback we got is reflected in that paper. We would be happy to share that and that would reflect views from a number of forums, probably indicating where there was and was not consensus. That would be a way to get a sense for the thing more easily. In the group Ms Jones is talking about, each of the eight regions is represented and they are feeding their input to the County and City Management Association, CCMA, as a collective, rather than as eight separate individuals.

Public engagement in the development plan is always to be desired but sometimes it is overwhelming for the public. It is a two-year process and sometimes you wonder if it is still ongoing and if it is still the same development plan and issues paper you were looking at a year and a half ago. Members of the public often put considerable time and effort into going to many of the public consultations and putting together big submissions. A chief executive's response would be that this should be catered for in a separate plan. Is there a value in clearly setting out for the public what should be in a county development plan and what it does? It is not a delivery plan. It is a land use plan and that is one of the clearest things I have ever been able to explain to people because they think it is a delivery plan. However, the delivery is done because it is an objective and it sometimes comes from private or public investment.

We could do with something along the lines of the planning leaflets from years ago and which the OPR has just issued. They provide clear guidance to people about what the planning process is, where the public can get involved in it and what requires planning. The advertisement that goes in the newspaper informing people they can make submissions to their county development plans involves a lot of legalese and talks about having to incorporate statutory notice etc. We need to simplify it and bring people into it. The more we engage with people at the start and get them involved, the better. Even if they do not like the outcome, at least they have been part of the process and maybe they can better understand why they did not get the outcome they wanted. Another thing about the planning system is if you get your planning permission or if somebody does not get the planning permission you did not want him or her to get, then the system is great. However, when it goes against you, the system is terrible and it is all wrong. It depends on what side of the argument you are on.

On putting objectives in a county plan, I have come across situations where you might have a strategic local objective, SLO, an area action plan or zoning objectives.

Unless you are very prescriptive about the objectives for that zoning, an application will come in where the applicant has used a great deal of imagination in regard to what was meant. If it is too prescriptive, that stymies innovation in regard to what the applicant thinks would be the best use for it, whereas if it is too loose and open, it is open to too much interpretation. We need to find a balance. The objectives should be binding but they should be written in such a way that everybody will be clear regarding the envelope of design that could be there. We talk about densities and zoning 45 units to the hectare, or whatever the case may be. If a number of smaller units are being brought in, however, it might be possible to get more units onto the land. It needs to be clear for people reading the plan.

It is often described to the public as "your plan" and the advertisements refer to the public having their say. Similarly, it is often described to elected members as their plan and it is suggested they should make the decisions on it. To many elected members, that seems to indicate they can include whatever they want because it is their plan and they do not have to be bound by what is out there. That then goes to the chief executive, who may recommend not to include a given objective. Often, senior planners from the likes of Transport Infrastructure Ireland, TII, the National Transport Authority, NTA, An Taisce or the Department will recommend to members that they not include an objective, perhaps for good reason, and it might still be voted through at a meeting. It will then be kicked up the chain to the OPR and Ministers to issue a directive. There has to be more accountability at local level. If elected members are going to ignore completely advice from a range of professions, overrule it and vote against it, there should be repercussions. If a ministerial directive is not issued, there will be a legacy for the next generation whereby if housing is built in the wrong place or the zoning was done wrongly, that is why the roads are congested, why services are unable to be provided or why school places are not available. That issue needs to be drummed out. I cannot emphasise enough that there needs to be accountability among people voting on objectives in the development plan.

Another issue that often arises with applicants is they will state "in close proximity to public transport", which can just mean a bus stop somewhere down the road that does not have a frequent service. Saying a development is close to a bus stop is not the same as saying it is close to public transport. There may be a service, but how likely is it that the people who will live in those houses will present themselves for an irregular bus service? They just will not do so. It will be car dependency and that is what we are baking in. We are baking people into commuting, with further transport emissions.

Finally, I turn to the housing and planning and development Bill 2019, or the judicial review Bill, as we have been calling it. If aspects and heads of that Bill are included somewhere along the way when we get to the legislative part of this process, I would like that to be highlighted clearly to the committee. When everything was together in one Bill, it was very easy for us to see, and I do not want it to come in in bits and pieces whereby we cannot keep track of it. We have received many submissions from interested parties on the issue. We were in the process of going to pre-legislative scrutiny of the Bill and we deferred it, but we got a lot of submissions from people who are very concerned about it. We want to be clear, therefore, that it will not come in incrementally in bits and pieces, and I stress that must be the case.

I thank our guests and hope they will take those observations on board. We will look forward to further meetings on these themes.

I thank our guests for attending and giving their presentation. My first point relates to the serious allegations regarding the planning process within An Bord Pleanála. As a result, a senior counsel has been appointed and 200 planning applications are being investigated. I am sure our guests can imagine the significant delays that some, if not all, of these applications face and the cost implications that could arise. This is not the first time there have been serious issues with planning in this State. It is very concerning. Some of the sites are in my constituency, Cork North-Central, and while I will not discuss them, the issue has been raised with me both locally and nationally.

My questions relate to the preventions in these reforms. Will they protect against possible conflicts of interest? Is there an intention to bring forward separate reform that will ensure transparency and accountability in the planning process?

Ms Maria Graham

As the Deputy noted, a number of issues are under investigation by a senior counsel. If broader issues arise that we need to take on board, we can do that. A section of the Act deals with the corporate element of both the OPR and An Bord Pleanála, which we will look at, and that will, I hope, form one of the sessions. We have had some discussion with, for example, the planning advisory group and it dealt more broadly with issues such as the challenges, the importance of independence and how that can be maintained and enhanced, and the appointment process. There was a reference to the review of the board in 2016 and the question of whether that appointment process should move from the current panel nomination system to, perhaps, a Public Appointments Service, PAS, system similar to that in other State bodies. Broad aspects of the corporate issue will be picked up as the review continues and we will be happy to engage with committee members on that.

I will try to discuss the future reforms without talking about anything that is not currently in the public domain. What I want to ensure, and I hope we can ensure it together, is that we can build back up confidence in the State planning process. At the moment, there is a lack of confidence and a perception it is not open, transparent or fit for purpose, for a number of reasons. Some of them are probably legitimate concerns people have and others are consequences of all the issues that have arisen over the years and the perception that now exists. Will reforms that are being brought in give people confidence in the planning process?

Ms Maria Graham

The fundamental purpose of planning legislation is to support a system that is transparent and in which people have confidence. We actually have one of the most open planning systems, with the broadest third party engagement in Europe. That fundamental architecture, and those fundamental parts of planning being done in a transparent way, with an independent board, with OPR oversight of the development plans and with elected members having a key role in those plans, is at the heart of the planning system. In looking at the Act, we want to ensure we are supporting that, that it will be fit for the modern era and that, as I described earlier, the parts that are unclear or that need to be modernised will be addressed. We all have a common interest in ensuring the legislation will be fit for purpose to underpin that planning system. There have been a number of references to what we have learned over time, such as from the Mahon tribunal, which delivered the OPR as one of the key measures, and a great deal of legislation has come as part of that. That is an important part of the review.

My next question is one of a different type. I am sure the Department will be aware of the Bessborough site in Cork and the continual attempts to build housing on it. It is a very sensitive site. Last month, submissions were due and I was made aware of a very concerning incident that arose when a survivor bravely outlined her concerns about the plan.

This was an emotional and difficult submission for this person. It was one of a number this lady had made in recent months. Having to do this takes a toll on people. The submissions show that the lady received an email from An Bord Pleanála informing her that because she had not included her full address, her very personal and important submission was disregarded and her money was returned. There was no clear indication that she needed to do this. We need to be very aware that when it comes to those most affected by planning, those who might be vulnerable, with disabilities, from minority groups and with emotional considerations in respect of the planning, steps need to be taken to ensure their accessibility is at the fore of the public consultation. The Department needs to engage with An Bord Pleanála to ensure, in particular, where planning around sensitive sites such as Bessborough and others, that consideration is given. Is this something we can look at and deal with? That lady was very upset and emotional. If I am dealing with one person, there must be other people who are out there who are affected in similar ways.

Ms Maria Graham

The Deputy probably realises that we are prohibited from engaging in a conversation about a particular planning application because of the departmental and ministerial role. I understand completely what the Deputy is saying about people in very sensitive situations making their views known. As a general principle, how public consultation happens, whether it is at development plan stage or through the consent process, is probably something that we can look at. Obviously, we are looking at timelines. However, some of these issues may be more operational than to do with the statutory timelines that are in the legislation. It is something we will bear in mind as we are looking at the consent process.

It is worth pointing out as well that the national marine planning framework public consultation has been selected by the European Commission as a best practice exemplar of public consultation. We note that we have that public consultation capacity. It is worth noting when we do things like that so well.

I just have some wrap-up comments. I know we all want to get out of here. I bear in mind a few things. I am conscious that there are processes and separation of various powers and functions. Yesterday, I issued a call in the Seanad – we had some amazing feedback from it too – on the Rory Mulcahy report into Donegal planning. The issues sitting on the Minister’s table are serious. I am not going to go into it other than to reiterate that I have made that call. We have had some substantial engagement from people since that call. I had a letter in front of me yesterday from former Minister Eoghan Murphy suggesting it was sitting on his desk for consideration and is still not published. That does not instil confidence. I am not asking for comments on that because it would not be right, fair or proper for me to do so. However, I just want to put that out there.

This committee meeting, of course, is televised. It is amazing how many people look in and see it. The meetings are replayed and, indeed, I replay them. I send the webcams of these meetings to up to 900 councillors sometimes. It is simple. There is a company called VideoParliament that does this. It will be on our desks within an hour today. It is always important and it sets the tone and record and accounts for our work here. I just think that is an important aspect. I will not ask the Department officials any more on that. I think we are instilling this confidence. We have ongoing issues about An Bord Pleanála and they are going through due process. It is very important that they are seen through. I respect that and let that process run its course.

While looking at the advisory forum, I refer to the CCMA. I have always had a bit of suspicion and concern about CCMA, albeit not bad suspicion. It is just that there is so much secrecy around the CCMA. If you go on its website it is very hard to find out much about what it is doing. I know where it is getting its funding from, what it is about and what exercises it more than other things. In addition, I know many people on the CCMA. I would like to think many of them are friends and certainly they are work colleagues. It has three representatives on this group. The CCMA is many times an obstacle and resists many of our elected members’ engagement in planning. Many of the complaints that I have about planning come from the members of the CCMA in terms of their frustration. Many councillors around me rightly or wrongly feel absolutely frustrated in the planning process. They feel undermined and that they are not assisted as much as they could be. City managers, by their very nature, if you watch the trajectory of their career, are pretty robust characters. I say that in a nice way. It is a difficult job, but they are well paid, in fairness. I just want to make the point that I do not know why the CCMA had three representatives over two local representatives. There may be a good reason but they are a very dominant and determined bunch of people, and that is not to cast any aspersions about them. I just want that sort of balance. That is what I want to say.

I want to reiterate the point on the Aarhus Convention. I mean that genuinely. I have the Aarhus Convention up on my wall. I think that much of it that I had framed and I put it up on the wall. I also have a little section from the Constitution that talks about the empowerment of local government because that is a very important reminder of the role of local government. Dovetailing with all of what we are doing with the Department’s legislation, I refer to whisteblower legislation. We spoke about whistleblowers' legislation in the Seanad this week. There is legislating currently going on about it in the House this week. I see scope there for a lot of public engagement in whistleblowing. Indeed, the Donegal case came about on foot of a whisteblower. By enhancing and strengthening that legislation, it will help us as part of our work in terms of the planning.

I just want to go back to e-planning. Four or five years ago, e-planning was mentioned first in Rebuilding Ireland. Indeed, I remember when Deputy Coveney was in here as Minister, he promised the devil and all and mentioned e-planning as one promise, with the claim that no one was going to be in a hotel after six months being another. Any of us would be delighted to get a room in a hotel in Dublin tonight. However, this was one of the big things we were told by another of the great architects of Rebuilding Ireland, and we all know how that went. Much of it was a success. In there, we talk about e-planning. We talk about the board doing all of this. We had the board chairs in here. They said they were full of resources and did not need another bob. They were awash down there in Marlborough Street. They could do the devil and all. We still do not have Plean-IT, IT planning or e-Planning, despite all the promises. As the Chair knows, we have written things in this committee. I am in a regular correspondence with the board in relation to this and I do not get much traction. We can be doing things with this legislation as we are going on.

The witnesses are the senior officials in the Department and will know more about planning than anybody. Is there any way we can start? We will have to have pilot schemes. We were promised a pilot some years ago. Let us get this e-planning on. We do not need this legislation for e-planning at all. However, and many people have addressed the point, we need e-planning. If Covid taught us anything, it is how we all have embraced technology.

There are parts of this country where you cannot even see the coloured drawings or anything on planning application for a protected structure. Some local authorities tell me they do not have colour scanners. Some local authorities say they cannot archive their reports. One local authority told me that it has two conservation officers sitting in what it described as a cloakroom with no window, which is a bit odd. These are the problems that we have in planning.

I suggest that officials in a high place, like our witnesses, with much influence, might just see if they can progress this e-planning thing. We know it should be part of the reform. Can we hear from the board? I acknowledge the Department is separate from the board. What is going on? Big money is going to the board. The Department officials might be able to share with me where they think we starting in terms of the timelines? We will have to roll it out somewhere. We will have to take the pilot to the planning authorities. I understand that. It is a technical thing to get all of that. However, that is very important because it will further engagement and public participation with the citizens in planning. We also will have to upskill people because that will not be an easy thing to do. I personally like to have a map in my hand. I cannot see myself ever looking at one. However, I will learn like we did with MS Teams. We thought we could not do Teams two years ago but we are now using Teams. Those are some thoughts.

I want to finish on this point. I am passionate about planning. I genuinely believe that this is a real opportunity for all of us. I am conscious the Department has a job to do and it is a political organisation here. However, we have a three-party Government with a very strong Green Party hue, might I say, which I say respectfully to the Chair. There will be tensions. I am confident we will get a good Bill.

I think there is enough constructive traction and tension within the Government and its various constituents to bring about something positive. We have this opportunity to prove to everyone that we can work together and embrace and take on varying views, so it is not just from the top down but the bottom and top coming together and sharing ideas. I thank the witnesses for their time.

Ms Maria Graham

The Senator will be glad to hear the pilot projects on e-planning have advanced so we might get an update to the committee. We are working through local authorities and the vast majority will be done this year. The board is advancing well on the ICT.

The Senator is correct that there were things we were able to do to advance some of that work through Covid, such as bringing regulations in about the requirement to put up planning applications within five days. One phase is e-planning, which is a front-end piece. Our chief information officer is looking at the future digitalisation and Mr. Hogan's team does a lot with geospatial mapping.

The Chair mentioned marine planning. The team is proud of the fact they think they are the first Civil Service department that had a webinar through Covid. It was tremendous because in that instance, fishermen on boats were able to participate in the public consultation, which was not feasible in a hall.

I was listening on a conference with local government people from Australia this morning. We were talking about the advantages of that for older or disabled people or those who cannot leave their houses to be able to engage more. There is a lot we can do and we need to make sure the legislation provides for equality of e-platforms, as well as in person. We will bear that in mind as we move through.

Ms Mary Jones

The Senator asked why there were three representatives from the CCMA. It is a chief executive, a director of service for planning and a senior planner. That is why there are three from the CCMA.

They are all in the same body.

Ms Mary Jones

They are different local authorities but yes.

I have a supplementary question to that, concerning when they make a submission. The Chair asked if we could see the papers related to this engagement. The witnesses said they are fed into an overall paper which best captures what it is about. They can correct me if I am wrong. I like that but I also like to see under the bonnet and to see the documents that feed into that. It is a powerful group, which I do not say in a disrespectful way, and it fights its corner strongly and robustly. It is important we understand where it is coming from. There is tension between the elected members and city and county managers. That is not all bad because there is a bulwark there. I know the Department is engaging with people in a meaningful way and they will not engage fully if they feel everything they say is recorded. There is a balance. The witnesses do not have to justify that. I understand that. It is about having as much meaningful engagement from these sectors as possible so they are free and it is free-flowing. They have loads to say. It is also important how that is reflected. I do not want any group thinking it is special or to have whispers in the Custom House to the effect that "This is the story but don't say what I said". I would like a comprehensive summary of where they are coming from, though I am conscious the Department has to keep it open and give people space to feed in to the process. I would appreciate that.

Ms Maria Graham

We will look at that. When we establish these groups, there are transparency elements around what we put up on the site and when documents become available. It may be something we would have to talk to the group about, for the reasons the Senator stated.

When the phrase "shall have regard to" is used, can somebody explain that? Does it mean you need to comply with it or just to have a look at it and provide reasons you did or did not comply with it? It is a phrase that confuses me in planning, when reference is made to "shall have regard to" the guidance or objectives.

Mr. Paul Hogan

There is considerable case law on this issue and the review identified that the phrase is repeated and referred to for certain responsibilities and requirements, particularly in relation to ministerial guidelines. That is the most important use of it. It has been interpreted for us by the courts and I can only give a court interpretation which would have validity, as opposed to my own. The interpretation is that it needs to be taken into account and consideration and be looked at, but it can be disregarded. That is where it is at.

As long as you provide a reasonable consideration of why you disregard it.

Mr. Paul Hogan

The extent to which reasons need to be given is a slightly grey area, depending on the extent of the issue. It is a fairly low bar and the courts have held, by and large, that it is not mandatory. That is an issue when one considers that ministerial guidelines relate to policies and objectives of the Minister and Government. We have a hierarchical system but some high level elements are optional and others, such as specific planning policy requirements, SPPRs, are mandatory. That is uneven, needs to be addressed and is being addressed.

Those kinds of things have been out there for so long. We could take this opportunity to tie them up and make it a clearer "you must" or "you shall".

Mr. Paul Hogan

Yes, "must" and "shall" are stronger. One exercise we did was to go through the Act and look at every reference of "take account of", "have regard to" and "consider". There is huge variation in all of that and what it means. It is 100% necessary but the difficulty with "must" and "shall" is there could be no wriggle room. Deputy Gould had a particular administrative requirement that is black and white, no matter what the personal circumstances of someone are. It is an example of the definite, black-and-white nature of "must" and "shall", as interpreted legally. When you deal with primary legislation, that is where it is going. There is a lot to consider.

It is like the point I made earlier about zoning objectives or strategic local objectives. One strategic local objective I worked on that sticks in my mind is where we wanted a certain amount of land set aside for a park. In our mind, that would be one full park. The developer came along and decided it would be several little pocket parks. It has not proceeded and I do not know where it is at the moment but if it is too prescriptive, there is no room for innovation, imagination or coming along with something better. We need to find the balance. It always comes back to two things with planning decisions: sustainability, which has to be key, and the common good or common interest. That is where we need to go with all our planning and the legacy we must leave from planning decisions.

The planning system has come in for criticism here today, and planners maybe, but it is participative, democratic and open through the entire process. From the elected Members of the Oireachtas who pass the national planning framework to the regional plans by councillors, the county plans, the decisions made in those plans, the opportunity to make submissions on applications and to appeal them and through all parts of the planning process, there is involvement. How do we pull people into it and ensure the involvement is not at the last minute to block or stop, is non-confrontational and that we get it right from the start?

In terms of the development plans, has there been consideration of more detail on mapping or even modelling in areas so that people can see what is likely to go in on a zoning and the type of thing they can expect? For some people it is hard to interpret what a colour on a map at 45 to the hectare is, but if one could see that 45 to the hectare could look like one big block or like several things, that helps people to engage.

Ms Maria Graham

Among the things we have been thinking about regarding the development plan is that clear and concise piece so that the focus is more on those issues. We are very conscious that a huge amount of things that go into development plans are a repetition of national policy. Then there is a debate. The Chairman spoke earlier about senior planners telling people they should not really go there, perhaps because it is a national policy. Then it goes through the whole process of the OPR to come back again. There is almost an entire debate about things that have already been debated at national level and may even have a legislative background at national level. It is how to get the plan focused on what is really the place-making, and to see what innovation it can have that people can engage with, whether it is in the statutory space or just as part of the engagement piece, whereby they can visually see it. Recently, some of our discussion is around those strategic objectives. If people are engaging, how many objectives can one have that people can engage with? Are there high-level ones that everyone feels comfortable about signing up to, and there may be policies beneath them? It is the high-level objective that is most important because as one goes through a number of years the plans and the policies may not quite align with each other. One allows that innovation as long as the main strategic objective, whether it is sustainable development or otherwise, is being met.

The Chairman made the point, and we are probably coming to this in the review, that it should be much more clear what should be in development plans and, probably by extension, what should not be in development plans. That is probably where our thinking is coming to, and how to frame that.

I heard a director of service once say that when he started the county plan was about as thick as the development plan. When I see what councillors get now, it is a pack of volumes. It is impossible for them to get through all that. It is very difficult, so I favour streamlining that. Does Senator Boyhan wish to comment?

It is on the point that Ms Graham was discussing. I believe the issues paper that is issued has the potential. I am very familiar with some of these issues papers. It is about managing people's expectation. It is a very important thing in anything we do in any walk of life or in any business. When people are told that it is their plan and they can have what they want, they think of libraries, swimming pools and so forth. Perhaps it could be the issues paper that is issued in advance.

In fairness, many of the councils do good public engagement. Unfortunately, with Covid-19 it was not possible to have that level of engagement. A lot of people like to come to the county halls, the hotel meetings or whatever and see them. It is about setting out honestly what people can achieve, particularly the public. The politician is an extension of the public so if the public are putting pressure on the local councillors, they legitimately want to represent their constituents' interests. Then the politicians do not like bringing back bad news and saying they cannot deliver. We have to understand the players in the process.

There was a time when there was no issues paper so we have come a long way, but I believe we could set the parameters and it would be helpful. Everyone is on a learning curve. Nobody ever knows this business because it is constantly changing. It is to assist the elected members because they are the conduit between the local council and the public, and somehow it is to connect all those parts. Perhaps there is room for improvement in that. We are standardising how we are doing development plans and I think that will iron itself out in time.

This has been helpful for the committee. We knew this review was ongoing and we all know how complex this area is. We are very glad to have the opportunity to engage with our guests today. Perhaps I will engage with Ms Graham further to see how we might have a number of meetings. We have a pretty hectic legislative schedule now and mid-July is approaching fast so we have only a limited number of slots, but we will do our best to engage on it. We might look at the other modules or themes the Department is examining and as they are completed we will do our best to engage on it.

I thank our guests for their time and look forward to further engagement.

The joint committee adjourned at 3.35 p.m. until 11 a.m. on Tuesday, 31 May 2022.
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