Departmental Correspondence.

Dáil Éireann Debate, Tuesday - 4 December 2007

Tuesday, 4 December 2007

Questions (294)

Leo Varadkar

Question:

338 Deputy Leo Varadkar asked the Minister for Enterprise, Trade and Employment the official forms issued by his Department for use by the public and business which can be completed on-line; the forms which can not; and if he will make a statement on the matter. [32037/07]

Written answers

Minister for Enterprise, Trade and Employment (Deputy Micheál Martin)

The following is the information requested by the Deputy:

Name of Form	Can form be downloaded?	Can form be completed on-line?
Complaint Form under our Quality Customer Service Charter	Yes	Yes
The Freedom of Information Request Form	Yes	Yes
The National Employment Rights Authority of my Department (NERA) has only one form on which clients can set out matters that they want investigated.	No	No — This is “manual” at present but will be on-line when the NERA Website is set up
The most widely used Redundancy Payments form is the RP50, which is used for making rebate and lump sum applications from the Social Insurance Fund in relation to statutory redundancy entitlements. This form may be completed on line using the electronic Redundancy Payments System which is available on the Department’s website. 52% of all such applications are made on-line and this is comparable to ROS, the Revenue on-line service.	Yes	Yes
Three other Redundancy Payments forms, the RP6, RP9 and RP77, are available to download but may not be completed on-line, mainly due to the fact that these are seldom used by our customers. There are no plans at this time to make these forms available for completion on-line.	No	No
The following forms used for the processing of payment to employees from the Insolvency Payments Scheme in the event of the insolvency of their employer cannot be completed on-line. EIP1 (Employee Application for payment of wages, sick pay, holiday pay and pay in lieu of minimum notice) EIP3 (Application/Certification by Relevant Officers (i.e. Liquidators/ Receivers) of employee claims on Forms EIP1 and EIP4) EIP4 (Employee Application for payment of a wide range of entitlements that they might be owed (e.g. awards made under employment rights legislation covering such issues as unfair dismissals, discrimination, working time, minimum wages etc)) EIP6 (Application for payment of unpaid occupation pension scheme contributions or PRSA (Personal Retirement Savings Account))) EIP7 (Actuarial Certificate in relation to Form EIP6) EIP8 (Application by Relevant Officers (i.e. Liquidators/Receivers) for payment of fees in respect of the processing of employee claims)	Yes	No
An application form for an employment agency licence under the Employment Agency Act 1971 cannot be completed on-line. Currently this application form to my Department must be accompanied by a newspaper advertisement placed by the applicant and by a Garda vetting form which the Garda Vetting Unit insist should contain an original manuscript signature of the applicant-electronic signatures are not accepted by the Garda Vetting Unit. In the circumstances it is not appropriate for the application form for an employment agency licence to be completed on-line.	Yes	No

Name of Form	Can form be downloaded?	Can form be completed on-line?
Form OWT1, on which employers record the working hours of employees under the Organisation of Working Time Act 1997, can not be completed on-line. It is not appropriate for this form to be completed on-line as it is completed and retained by employers at their place of business and is not returned to my Department.	Yes	No
Notice of Intention to apply for a Negotiation Licence	Yes	No
The application form for a Trade Union Negotiation Licence can be downloaded from Department’s website but not completed on-line	Yes	No
The Employment Appeals Tribunal’s forms, used by individuals to seek redress of an alleged infringement of their statutory rights under employment legislation, are available to download from the Tribunal’s website but cannot be completed on-line.	Yes	No
Trade Marks
Application to register a Trade Mark (Form No. 1)	Yes	No
Notice under paragraph 9(2) of the Third Schedule to the Trade Marks Act, 1996 (Form No. 2)	No	No
Application to register details of an Assignment	Yes	No
Application to register details of a Licence	Yes	No
Application to register details of a Security Interest	Yes	No
Application for Amendment of the Register	Yes	No
Form of Application for Registration as aTrade Mark Agent	Yes	No
Patents
Request for Grant (Form No. 1)	Yes	No
Statement of Inventorship (Form No. 2)	Yes	No
Certificate of grant of a Patent (Form No. 3)	No	No
Patent Renewal (Form No. 4)	Yes	No
Authorisation of Agent (Form No. 5)	Yes	No
Request for Controller’s Certificate authorising release of sample of micro-organism Rule 14(6) (Form No. 6)	No	No
Notification to Controller that a sample of a micro-organism may be made available only to an expert Rule 14(13) (Form No. 7)	No	No
Request for Controller’s Certificate authorising release of sample of micro-organism to expert Rule 14 (16) (Form No. 8)	No	No
Application to Register an Assignment	Yes	No
Application to Register Licence / Mortgage / Security Interest	Yes	No
Form of Application for Registration as a Patent Agent	Yes	No

Name of Form	Can form be downloaded?	Can form be completed on-line?
Designs
Application to Register a Single Design (Form No. 1)	Yes	No
Application to Register a Multiple Design (Form No. 1A)	Yes	No
Certificate of Registration of a Design (Form No. 2)	No	No
Notice Under Paragraph 3 of First Schedule to the Industrial Designs Act 2001 (Form No. 3)	No	No
Application to Register a Security Interest	Yes	No
Application to Register an Assignment	Yes	No
The Irish SOLVIT Centre, which is located in my Department and is an informal problem-solving network created to solve problems that EU citizens or businesses are experiencing with the public administrations of EU Member States associated with a denial of their Internal Market rights, has made available online its complaint forms.	Yes	No
The official forms issued by the Employment Permits Section of my Department for use by the public and business are: (a) New Employment Permit Application form (b) Renewal Permit Application form (c) Intra Company Transfer Application form At present these forms are available to download on-line but there is no facility for on-line submission currently available. It is intended to develop a new Employment Permits Management System in 2008, which will include an on-line facility.	Yes	No — although it is intended to develop a new Employment Permits Management System in 2008, which will include an on-line facility.
Insofar as the European Social Fund (ESF) is concerned, the “Form Bs”, which are used for Certification of ESF monies to the European Commission, can be accessed on-line by Final Beneficiaries which can be either public or business users. However, they cannot be completed on-line as they require two authorised signatures.	Yes	No
Application Forms for import licences are available for download on my department’s website. However, the applications must be submitted in hard copy as original supporting documentation is required.	Yes	No
Application Forms for export licences are available for download on my department’s website. However, the applications must be submitted in hard copy as original supporting documentation is required.	Yes	No — although in cooperation in industry, my Department has developed an on-line export licence application system — OELAS — which is currently undergoing final testing with a view to going live by the end of the year.
Application Forms to my Department for Scheme of Accreditation for Third Level Research Organisations which is aimed at the Third Level Education sector	Yes	No
Indemnity form for lost/destroyed payable order. This form is issued when a supplier reports that a payable order has not been received or has been destroyed	No	No — original signatures are required
EFT (Electronic Funds Transfer) mandate form issued when a supplier opts to receive payment directly into a bank account	No	No — original signatures are required

Name of Form	Can form be downloaded?	Can form be completed on-line?
Companies Registration Office (CRO) form B1 — Annual Return	Yes	Yes
CRO B10 — Change of director and/or secretary, or in their particulars	Yes	Yes
CRO B2 — Change of registered office	Yes	Yes
CRO B3 — Notice of places where register of members, debenture holders, directors service contracts/memoranda are kept	Yes	Yes
CRO B69 — Statutory declaration that a person has ceased to be a director or secretary of a company	Yes	Yes
CRO B73 — Nomination of a new annual return date.	Yes	Yes
CRO B77 — Notice of Authorisation/Revocation of Authorisation of an Electronic Filing Agent	Yes	Yes
CRO F4 — Changes in authorised persons/persons responsible for compliance with regulations/address of branch or place of business of external company.	Yes	Yes
CRO G1 — Special resolution	Yes	Yes
CRO G1Q Change of name special resolution	Yes	Yes
CRO G2 — Ordinary resolution	Yes	Yes
CRO M1 — Notification re a multi-member company changing to a single-member company.	Yes	Yes
CRO M2 — Notification re a single-member company changing to a multi-member company.	Yes	Yes
CRO RBN1 — Application for registration of a business name by an individual.	Yes	Yes
CRO RBN1A — Application for registration of a business name by a partnership.	Yes	Yes
CRO RBN1B — Application for registration of a business name by a body corporate.	Yes	Yes
CRO RBN2 — Nature of change in particulars registered by an individual	Yes	Yes
CRO RBN2A — Nature of change in particulars registered by a partnership	Yes	Yes
CRO RBN2B — Nature of change in particulars registered by a body corporate.	Yes	Yes
CRO A/c1 — Opening a deposit account	Yes	No
CRO A1 — Company incorporation	Yes	No
CRO A2/44 — Statutory declaration by company which has filed prospectus.	Yes	No
CRO A3/44A — Statutory declaration by company which has filed statement in lieu of prospectus.	Yes	No
CRO A4/70 — Application by a public limited company to commence business and declaration of particulars.	Yes	No
CRO B11/80 — Statement of particulars of rights attached to shares allotted and not otherwise registerable.	Yes	No

Name of Form	Can form be downloaded?	Can form be completed on-line?
CRO B13/82 — Notice of assignment of name or new name to any class of shares registerable under section 39(4) Companies (Amendment) Act 1983.	Yes	No
CRO B18 — Registration of a prospectus approved by IFSRA for issue by an Irish Registered Company	Yes	No
CRO B18A — Registration of a local offering document for an amount not exceeding €2,500,000	Yes	No
CRO B1u — Group accounts, b1u	Yes	No
CRO B22/81 — Statement of particulars of variation of rights attached to shares and not otherwise registerable.	Yes	No
CRO B28/19 — Notice to shareholders pursuant to section 204(4) Companies Act 1963.	Yes	No
CRO B29/18 — Notice to dissenting shareholders pursuant to section 204(1) Companies Act 1963.	Yes	No
CRO B32/55 — Statement in lieu of prospectus (private company being converted into public company).	Yes	No
CRO B34/67A — Revocation of notice to carry on business as an investment company.	Yes	No
CRO B39/55A — Statement in lieu of prospectus (public company).	Yes	No
CRO B4 — Notice of increase in authorised capital	Yes	No
CRO B5 — Return of allotments	Yes	No
CRO B6/52 — Particulars of contract relating to shares.	Yes	No
CRO B67 — Application for a certificate stating that a company has a real and continuous link with one or more economic activities that are being carried on in the State.	Yes	No
CRO B68 — Notice that a company falls within one or more of the categories specified in the Table to section 45 of the Companies (Amendment) (No. 2) Act, 1999 and should not therefore be included for the purpose of determining the number of companies of which a person is a director.	Yes	No
CRO B7/28 — Notice of consolidation and division, or conversion into stock of shares, or of the re-conversion into shares of stock, or the subdivision or redemption or cancellation of shares.	Yes	No
CRO B70 — Notice that a person holding the office of director or secretary of a company has died.	Yes	No
CRO B74 — Statement of Directors Disqualifications	Yes	No
CRO B9/11 — Notice of increase in members	Yes	No
CRO C1 — Mortgage or charge created by Irish company	Yes	No
CRO C2/47C — Notice that charge has been registered in country where property is situated.	Yes	No

Name of Form	Can form be downloaded?	Can form be completed on-line?
CRO C3/47B — Particulars of a charge subject to which property has been acquired by a company incorporated in the State	Yes	No
CRO C4/47A — Series of debentures.	Yes	No
CRO C5/48 — Further issue of debentures.	Yes	No
CRO C6 — Statutory declaration of satisfaction of a charge.	Yes	No
CRO C7 — Statutory declaration of partial satisfaction of a charge	Yes	No
CRO D1/71 — Application by a private or unlimited company for re-registration as a public limited company.	Yes	No
CRO D1/72 — Declaration of compliance by a private or unlimited company with the requirements for re-registration as a public limited company.	Yes	No
CRO D10/83 — Application by a public limited company for re-registration as another form of company following cancellation of shares and diminution of share capital.	Yes	No
CRO D12/86 — Application by an unlimited company to be re-registered as limited.	Yes	No
CRO D13/65 — Notice of application made to the court for the cancellation of a special resolution regarding re-registration.	Yes	No
CRO D17/78 — Application by an existing joint stock company for registration as a public limited company limited by shares.	Yes	No
CRO D17/79 — Declaration of compliance by an existing joint stock company in connection with registration as a public limited company.	Yes	No
CRO D2/73 — Application by an old public limited company for re-registration as a public limited company.	Yes	No
CRO D2/74 — Declaration by director or secretary on application by an old public limited company for re-registration as a public limited company.	Yes	No
CRO D3/75 — Declaration by an old public limited company that it does not meet the requirements for a public limited company.	Yes	No
CRO D4/76 — Application by a public limited company for re-registration as a private company.	Yes	No
CRO D5/77 — Application by a public limited company for re-registration as another form of company following a court order.	Yes	No
CRO D6 — Application by a limited company to be re-registered as unlimited.	Yes	No
CRO E1/12 — Declaration of solvency.	Yes	No
CRO E10/17 — Statement of affairs.	Yes	No
CRO E11/57A — Notice of cessation by receiver.	Yes	No
CRO E2/39A — Notice of appointment of liquidator.	Yes	No
CRO E24 — Notice of petition to appoint examiner	Yes	No

Name of Form	Can form be downloaded?	Can form be completed on-line?
CRO E3/21 — Liquidator’s account of his/her acts and dealings and of the conduct of the winding up pursuant to section 262 or 272.	Yes	No
CRO E4/22 — Liquidator’s affidavit verifying his/her account under section 306.	Yes	No
CRO E4/23 — Liquidator’s statement of accounts pursuant to section 306.	Yes	No
CRO E5/14 — Liquidator’s final statement of account (members or creditors’ winding up) pursuant to section 263 or 273 Companies Act 1963.	Yes	No
CRO E6/13 — Return of final winding up meeting (members’ voluntary winding up) pursuant to section 263 Companies Act 1963.	Yes	No
CRO E60 series — Publication of Notice for CRO Gazette	Yes	No
CRO E7/13A — Return of final winding up meeting of members and creditors (creditors’ voluntary winding up) pursuant to section 273 Companies Act 1963.	Yes	No
CRO E8/53 — Notice of appointment of receiver.	Yes	No
CRO E9/57 — Receiver’s abstract.	Yes	No
CRO F1 — Registration of a place of business by an external company.	Yes	No
CRO F12 — Registration of a company which is a branch of a European country company.	Yes	No
CRO F13 — Registration of a company which is a branch of a non-European country company	Yes	No
CRO F14 — Notification of winding up/closure of branch of an external company.	Yes	No
CRO F15 — Notice of judgement opening insolvency proceedings in another Member State/decision appointing liquidator.	Yes	No
CRO F2 — Alterations in the memorandum/articles of external company.	Yes	No
CRO F3 — Change in directors/secretary/persons who represent an external company.	Yes	No
CRO F7 — Return of accounting documents of an external company	Yes	No
CRO F8/8E — Particulars of a charge on property in the state created by a company incorporated outside the state.	Yes	No
CRO F9/9E — Particulars of a charge subject to which property in the state has been acquired by a company incorporated outside the state.	Yes	No
CRO G5 — Statutory declaration of compliance.	Yes	No
CRO H1 — Restoration of a company to the register. (This form can only be used, to restore a company, within 12 months from date of dissolution).	Yes	No
CRO H1R — Application for restoration to register of company struck off for failure to furnish statement to Revenue required by section 882 of the Taxes Consolidation Act 1997.	Yes	No
CRO H2 — Notice of disclosure order.	Yes	No
CRO H3 — Notice of removal of auditor.	Yes	No

Name of Form	Can form be downloaded?	Can form be completed on-line?
CRO H4 — Notification of notice that proper books of account are not kept.	Yes	No
CRO H5 — Return by a company purchasing its own shares and/or shares in a holding company.	Yes	No
CRO H5a — Return for re-issue of former treasury shares	Yes	No
CRO H8 — Particulars of a disqualification order	Yes	No
CRO IG1 — Registration of EEIG whose official address is in Ireland.	Yes	No
CRO IG2 — Registration of grouping establishment in Ireland for EEIG whose official address is outside Ireland.	Yes	No
CRO IG3 — Notice of setting up of grouping establishment of an EEIG whose official address is in Ireland.	Yes	No
CRO IG4 — Notice of closure of grouping establishment of an EEIG.	Yes	No
CRO IG5 — Notice of manager’s particulars and of termination of appointment.	Yes	No
CRO IG6 — Notice of documents and particulars required to be filed by EEIG.	Yes	No
CRO IG7 — Notice of proposal to transfer official address of an EEIG.	Yes	No
CRO IG8 — Annual return for EEIG.	Yes	No
CRO J1 — Application to act as filing agent.	Yes	No
CRO J1A — Application to act as a statutory electronic filing agent, pursuant to section 57 of the Investment Funds Companies and Miscellaneous Provisions Acts 2005, and the nomination of verification signatories	Yes	No
CRO J2 — Application by an individual for CRO Identification Number (CRO ID) and Personal Identification Number (PIN) for purposes of electronic filing of CRO forms	Yes	No
CRO J3 — Authorisation of agent.	Yes	No
CRO J4 — Changes to electronic filing authorisations.	Yes	No
CRO LP1 — Application for registration of a limited partnership.	Yes	No
CRO LP2 — Notice of change in a limited partnership.	Yes	No
CRO LP3 — Statement of the capital contributed by limited partners.	Yes	No
CRO LP4 — Statement of increase of capital contributed in cash, or otherwise, by limited partners.	Yes	No
CRO P1 — Return of accounting documents of partnerships and limited partnerships.	Yes	No
CRO RBN3 — Cessation of business under a business name by a registered individual, partnership or body corporate.	Yes	No
CRO SE1 — Formation by merger of Societas Europaea	Yes	No
CRO SE2 — Formation of holding Societas Europaea	Yes	No
CRO SE3 — Formation of subsidiary Societas Europaea	Yes	No

Name of Form	Can form be downloaded?	Can form be completed on-line?
CRO SE4 — Conversion of plc to Societas Europaea	Yes	No
CRO SE5 — Formation of subsidiary Societas Europaea by SE	Yes	No
CRO SE6 — Transfer of SE registered office to ROI	Yes	No
CRO SE7 — Transfer of SE registered office from ROI	Yes	No
CRO SE8 — Statement of solvency by directors of SE which is proposing to transfer from ROI	Yes	No
CRO SE9 — Request by SE for assignment of new ARD	Yes	No
CRO SE10 — Proposed transfer of registered office of SE from ROI	Yes	No
CRO SE11 — Draft terms of formation of holding SE involving an ROI registered company or SE	Yes	No
CRO SE12 — Draft terms of conversion of plc to SE	Yes	No
CRO SE13 — Notice of satisfaction of conditions for the formation of holding SE by an Irish company/SE	Yes	No
CRO SE14 — Amendments of statutes of SE	Yes	No
CRO SE15 — Notice of initiation of or termination of winding up liquidation, insolvency or cessation of payment procedures and decisions to continue operating of SE	Yes	No
Registry of Friendly Societies (RFS) Form A — Application to register a society	Yes	No
RFS Form B — Application to register a partial amendment of rules	Yes	No
RFS Form C — Declaration in support of an amendment of rules	Yes	No
RFS Form D — Application to register a complete amendment of rules	Yes	No
RFS Form F — Request to cancel registry	Yes	No
RFS Form J — Advertisement of Cancelling	Yes	No
RFS Form K — Notice of change of registered office	Yes	No
RFS Form AA — Application for approval of change of name and registry of special resolution	Yes	No
RFS Form AB — declaration to accompany any application for registry of a special resolution	Yes	No
RFS Form AC — Application for registry of special resolution for amalgamation of societies	Yes	No
RFS Form AD — Application for registry of special resolution for transfer of engagements	Yes	No
RFS Form AE — Declaration by officer of society accepting transfer of engagements	Yes	No
RFS Form AF — Application for registry of special resolution for conversion into a company	Yes	No

Name of Form	Can form be downloaded?	Can form be completed on-line?
RFS Form AG — Declaration by officer of company amalgamating or accepting transfer of engagements	Yes	No
RFS Form AH — instrument of dissolution	Yes	No
RFS Form AI — Declaration to accompany Instrument (or alteration of Instrument) of Dissolution	Yes	No
RFS Form 35 — Section 8 Certificate of Dissolution of Society under the Industrial and Provident Societies (Amendment) Act 1913	Yes	No
RFS Form 233 — Special resolution for conversion of company into a society	Yes	No
RFS Form 270 — Declaration by officer of company converting itself into a registered society	Yes	No
RFS Form ar15 — Annual return form prescribed by registrar of societies for societies carrying on a business trade or industry	Yes	No
RFS Form Ar15a — Annual return form prescribed by registrar of societies for societies carrying on a business of an investment trust	Yes	No
RFS Form ar19 — Annual return form prescribed by registrar of societies for land and housing societies carrying on a business	Yes	No
RFS Form ar21 — Annual return form prescribed by registrar of societies for agricultural societies	Yes	No
RFS Form “Triennial Return” — Triennial Return by an Industrial or Provident Society under the Industrial and Provident Societies (Amendment) Act 1913	Yes	No
Occasional Trading Permit	Yes	No
Office for the Director of Corporate Enforcement (ODCE) Information Request Form (to make general enquiries of the Office)	Yes	Yes
Office for the Director of Corporate Enforcement (ODCE) FOI Request Form	Yes	Yes
Office for the Director of Corporate Enforcement (ODCE) Registration Form (to receive notification of new information placed on the Office’s website)	Yes	Yes
Office for the Director of Corporate Enforcement (ODCE) Feedback Form (to provide feedback on the services provided by the Office).	Yes	Yes
Office for the Director of Corporate Enforcement (ODCE) Complaints Form	Yes	No
Office for the Director of Corporate Enforcement (ODCE) Indictable Offences Form	Yes	No
Office for the Director of Corporate Enforcement (ODCE) Liquidators Report Form	Yes	No

Question No. 339 answered with QuestionNo. 337.