Tuesday, 24 November 2020

Questions (409)

Carol Nolan

Question:

409. Deputy Carol Nolan asked the Minister for Foreign Affairs the details of contracts of €25,000 or more than have been awarded by his Department or bodies under the aegis of his Department that were found to be non-compliant with procurement guidelines from 1 January 2019 to date; and if he will make a statement on the matter. [37798/20]

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Written answers (Question to Foreign)

My Department operates in a number of locations in Ireland and approximately 90 locations worldwide. It comprises two Votes; Vote 27 International Cooperation and Vote 28 Foreign Affairs. The policy of the Department is to operate competitive tendering as standard procedure in order to achieve best value for money.

The Department is focused on good practice in procurement and that procedures are in place to ensure compliance with all relevant procurement guidelines. Procurement takes place in compliance with Directive 2014/24/EU and supported by Procurement Guidelines published by the Office of Government Procurement (OGP).

On occasion, a small number of Department contracts do not undergo a competitive process due to exceptional market conditions or other circumstances. Such contracts are recorded in accordance with DPER Circular 40/02. The majority of the contracts relate to provision of proprietary ICT services or to situations where there was a single suitable supplier available. These contracts are subject to regular review by my Department’s procurement team. Other contracts were extended beyond the original expiry date without a competitive process, or in some cases, contracts had previously been awarded but exceeded the relevant thresholds that now require a competitive process. The Department has already tendered a number of these contracts in 2020 and will tender the remainder of contacts shortly.

Details of contracts for 2020 are not available at this time. However, 2020 procurements are being monitored and managed by the Department on an ongoing basis.

Details of non-compliant contracts for 2019 are included in the following table;

Company Name

Title of Contract

Value – 2019

1

DHL

Outbound diplomatic mail service

€80,000

2

TNT

Inbound diplomatic mail service

€150,000

3

Funshog Office Fit Ltd.

Office furniture removals, maintenance and general services.

€99,391

4

Accent

Commercial Cleaning Services

€462,966

5

Grosvenor

Commercial Cleaning Services

€30,655

6

Eco support

Commercial Cleaning Services

€51,121

7

Sandfort Language Institute

Pre post foreign language training

€38,626

8

Alliance Francaise

Pre post foreign language training

€32,258

9

Cervantes Institute

Pre post foreign language training

€26,274

10

City Services

Security for Chancery and Residence Brasilia

€110,726

11

Nexia STT

Audit of Irish Aid funding under P135 program

€54,281

12

G4S

Security Contract Embassy - Riyadh

€70,449

13

733 Restaurant Corp

Catering Services for CG New York

€80,333

14

G4S

Security Services - Chancery and Residence Jakarta

€119,312

15

ARKHE Risk Solutions

Security Contract Embassy - Maputo

€28,236

16

CSU BV

Cleaning Services Embassy and Residence The Hague

€33,000

17

Starplus

Cleaning Services for Embassy, Consular, Passport Office and Visa Office London

€33,846

Total

€1,501,474