Tuesday, 5 November 2019

Questions (113)

Mattie McGrath

Question:

113. Deputy Mattie McGrath asked the Tánaiste and Minister for Foreign Affairs and Trade the details of contracts of €25,000 or more that have been awarded by his Department or bodies under his aegis that were found to be non-compliant with procurement guidelines in 2017, 2018 and to date in 2019; and if he will make a statement on the matter. [45065/19]

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Written answers (Question to Foreign)

The Department of Foreign Affairs and Trade (DFAT) currently operates in a number of locations in Ireland and in over 80 locations overseas.

The policy of the Department is to operate competitive tendering as standard procedure. In order to achieve best value for money, a Central Procurement Section operates to co-ordinate all contracting activity and to promote best practice in procurement through management and monitoring of corporate contracts.

Procurement takes place in the context of Directive 2014/24/EU and supported by Procurement Guidelines published by the Office of Government Procurement (OGP). The Department participates fully in on-going initiatives of the Office of Government Procurement (OGP) focusing especially at achieving procurement savings, including the use of shared framework agreements for the provision of different categories of supplies and services.

On occasion, a small number of Department contracts do not undergo a competitive process due to exceptional market or other circumstances. Below are details of non-compliant contracts for 2017 and 2018 only as returns for 2019 are not yet available at this time. However, 2019 tenders are being monitored and managed by the Department on an ongoing basis throughout the year.

To comply with DPER Circular 40/02 the Department prepares an annual statement of contracts awarded without a competitive process where the value of the contract exceeded €25,000 (excluding VAT). This is submitted to the Office of the Comptroller and Auditor General, and to the Department of Public Expenditure and Reform on an annual basis by 31 March of the following year as part of the appropriation accounts.

In some cases non-compliant contracts arise where the original tender contract period has expired and a new tender process has not yet been completed for whatever reason. The Department actively monitors and seeks to minimise such cases.

Non-Compliant Contracts/Purchases of more than €25,000 (excl. of VAT) undertaken without a competitive process Year ending 2017

Subject of Contract/Purchase

Contract Value

Provision of healthcare insurance for Departmental staff overseas (extension of previous contract pending new tender)

€1,489,869

Provision of mobile services (extension of previous contract pending new tender)

€184,460

Provision of support and maintenance services for web-based collaborative platform (extension of previous contract pending new tender)

€135,165

Provision of leadership development management programme (LDMP) for AP & equivalent grades

€38,224

Provision of services for the supply of passport application forms (extension of previous contract pending new tender)

€500,000

Provision of services to facilitate office relocations including fit-out and removals

€87,880

Professional fees relating to the British-Irish Intergovernmental Secretariat Office fit-out in Belfast

€67,790

Development of strategy for regional development plan in Mozambique

€41,634

Provision of security services for Mexico City Mission

€26,499

Provision of security services for New Delhi Mission (extension of previous contract pending new tender)

€56,000

Provision of legal services for the Consulate General New York Mission

€67,233

Provision of catering services for official promotional activities at the Consulate General New York Mission

€59,761

Provision of security services for Pretoria Mission (extension of previous contract pending new tender)

€25,690

Provision of cleaning services for the Permanent Representation to the European Union in Brussels Mission (extension of previous contract pending new tender)

€77,000

Provision of security services for the Permanent Representation to the European Union in Brussels Mission (extension of previous contract pending new tender)

€178,000

Provision of grounds maintenance services for the Canberra Mission (extension of previous contract pending new tender)

€40,000

Non-Compliant Contracts/Purchases of more than €25,000 (excl. of VAT) undertaken without a competitive process Year ending 2018

Subject of Contract/Purchase

Contract Value

Provision of healthcare insurance for Departmental staff overseas (extension of previous contract pending new tender)

€1,527,116

Provision of mobile services (extension of previous contract pending new tender)

€173,363

Provision of services to facilitate office relocations including fit-out and removals

€104,827

Provision of security services for the Brasilia Mission (extension of previous contract pending new tender)

€107,000

Provision of security services for the Permanent Representation to the European Union in Brussels Mission (extension of previous contract pending new tender)

€211,588

Provision of cleaning services for the bilateral Belgium Mission (extension of previous contract pending new tender)

€59,368

Provision of security services for the Jakarta Mission (extension of previous contract pending new tender)

€43,097

Provision of security services for the Mexico City Mission

€27,704

Provision of catering services for official promotional activities at the at the Consulate General New York Mission

€64,093

Provision of cleaning services for The Hague Mission (extension of previous contract pending new tender)

€25,143