What is taking in charge? It is a process and a means by which a local authority takes in charge all of the infrastructure of an estate that has been constructed by a private individual or company.
This is done after all the roads, footpaths, open spaces, foul and surface water sewers, water mains and public lighting are completed by the individual in accordance with the approved plans. It is a big undertaking as one is taking a greenfield site and handing back to the local authority a completed housing estate at no cost to the council. This is done in addition to paying the development fees. The council sends out an application form on request and a list of the criteria that must be complied with. Most of this work has to be done by a professional engineer, who has to sign off on it.
My story begins well, with the council making a request, sending me correspondence and, indeed, threatening enforcement letters for it to take Rocksprings in charge. I was not at that stage in a position to fully comply with its order due to the economic downturn as some items were unfinished in the estate. However, this was navigated successfully and all the houses and other works were finished. I set about complying with the council's request for taking in charge. With the works completed, I was in contact with Tipperary County Council. The council sent me the form and a document about the taking in charge process, and what they needed in that regard. After reading the document, I was left in no doubt that this was possible and would be completed forthwith following my lodgement of the necessary documentation to the council. How wrong I was. I was entering a nightmare scenario with the offices of the State through no fault of my own.
Who is Terence Coskeran? I am Terence Coskeran. I went to London in 1962, aged eight, and returned to Ireland permanently in 1985. The reason I returned home was primarily because I wanted to give my two children the opportunity to experience growing up in a rural environment. This was an opportunity I felt I was deprived of myself due to the economic situation in Ireland in 1962. We have enjoyed a good and fulfilling life since returning, working and experiencing all that is good about life in Ireland. I have no regrets.
Rocksprings is a five-house development in the rural village of Kilross, west of Tipperary town. When I received the planning permission for five houses in Rocksprings, Kilross, one of the planning conditions was that the council would take in charge the estate following a written request to do so, with reference to planning condition No. 36. I entered the agreement in good faith and agreed to abide by the conditions as per planning. When all of the works were completed, I applied to the local authority for an application form for the taking in charge process. I duly filled it out and submitted it to the council. I received back a letter from the council saying that my application was received in the office on 11 July 2016 and that it would be processed in due course.
After some time had elapsed, I received a letter on 15 March 2017 from the council confirming that my application had been submitted and that it was currently processing same. I received a further letter from the council on 3 August 2017 regarding the taking in charge process with the same message. On 22 August 2018, I received a letter from the council stating that it was unable to progress the taking in charge of Rocksprings due to the presence of a wastewater treatment plant on the site. The reason given was a memorandum of understanding agreed on 8 December 2015 between Irish Water and Tipperary County Council, which excluded taking in charge residential developments served by stand-alone infrastructure. The only agreement I have is with Tipperary County Council, which, as part of planning condition No. 21, requested that a wastewater treatment plant be installed on site. My engineer’s original plan, suggested to the council, was for the five houses in Rocksprings to connect to the Hillview public wastewater treatment plant in the village, rather than have two wastewater treatment plants side by side. Furthermore, planning condition No. 36 states that when all works are completed and subject to inspection, the council would take in charge the estate.
I dispute the validity of the council’s argument on the memorandum of understanding agreement. I had never received any correspondence from Irish Water whatsoever and had never engaged with the company on any matter at this stage. I endeavoured to explore the new situation in which I found myself. I contacted the council and was constantly informed that I was ultimately responsible for all services until matters in respect of the wastewater treatment plant had been finalised by Irish Water and local government. I dispute this, and cannot see its validity. A letter of 25/1/22 from Dáire McGrath of Tipperary County Council to Deputy Mattie McGrath, an email to me from Evelyn Harty, Tipperary County Council, dated 30/4/2020, and a further email to me from Claire Hennessy of Irish Water, dated 11/3/2021, clearly show the issue to be a matter between local government and Irish Water, an agency of the State created in 2014, subsequent to the arrangements in place at the time I commenced the development. I met all of the obligations required of me in that agreement. I feel I have been a pawn in this while two arms of the State battle it out over who has responsibility. Tipperary County Council should honour its part in solving the issue and take in charge Rocksprings estate.
I continued to try and find a way to resolve this impasse. I contacted public representatives about the problem up to and including the Minister for Housing, Local Government and Heritage. The council informed me that the solution lay with the Government. The Minister's office informed me that the decision as to whether any particular estate should be taken in charge is ultimately one for the elected members of the local authority. At that stage, I felt confused and dismayed at the contradictory nature of the responses. I then wrote to Irish Water. Its correspondence, dated 11 March 2021, confirms that the taking in charge is currently the responsibility of the local authority and that Irish Water is only involved with local authorities in accessing the taking in charge of certain types of residential estates and the transfer of water services assets to Irish Water for ongoing operation and maintenance. It further points out that Rocksprings estate is not included in the terms of reference of the memorandum of understanding for these discussions, thereby confirming the taking in charge of Rocksprings is solely a matter for Tipperary County Council and is not part of the discussion on the memorandum of understanding agreement. I was surprised, however, that when water charges were going to be implemented, Irish Water installed meters in our estate and removed the ones I had put in. This was done without any notification to me that it was going to happen or that they were being installed. Who authorised this work to be carried out in Rocksprings? If not me, I assume in all probability that it must have been Tipperary County Council.
The other four residents and I have to pay for the upkeep of the estate. This is done through a management company for which I am responsible. I have had to meet the inevitable shortfall in funding as a result of the expenses incurred by the company. The estate has been maintained to a high standard at all times over the past 18 years. We all have to pay our property tax as well. I also must maintain and pay for a bond with the council at a cost of €525 per year. This I have been paying for the past 18 years with no end in sight. I have asked the council to release this bond on several occasions but have always received a negative response. I have requested help with the upgrading of the public lighting to LED fittings but also received a negative reply. Any assistance I have asked for has been refused. No help whatsoever has been received from the local authority regarding Rocksprings estate, which came as a surprise to me. When the local authority was widening the main road, I was asked for a portion of my land at the front of the estate to accommodate it. I gave willingly without hesitation and did not seek a monetary reward.
There is one other very important issue at stake here for me to worry about and which causes endless sleepless nights. When all the infrastructure was completed, I paid for the cost of this as per planning. What is to happen in the future when upgrades or repairs are required? Who will bear the cost? Surely not me. I have already fulfilled my obligation in that regard.
I continue to explore all avenues. This matter is having an adverse effect on me. I commenced this project when I was 50 years of age. This issue arose when I was 62. I am now in my 69th year. It has consumed a considerable amount of my energy and time in my retirement years. I am disturbed that the agreement into which I entered in good faith has not been honoured and I greatly fear it will not be honoured in the near future. I would like the estate to be taken in charge forthwith. I am now a senior citizen of the State and do not want this legacy to impact the lives of those I leave behind.