My Department has recently developed a system to support the management of its paper records but does not have an overarching system which includes electronic records and other media. Each functional area manages one or more dedicated storage areas which facilitate the efficient search and retrieval of records sought under the Freedom of Information Acts. The corporate computer and network usage policy includes advice to staff on the management of e-mail and the use of shared facilities to ensure that electronic documents are copied to secure backup. There are a variety of electronic records systems including those for the management of parliamentary questions, ministerial representations, and the requests under the Freedom of Information Act. Each of these has a flexible search facility. Other application systems in support of specific functions have their own records management structure and specific search tools. While the Department's backup arrangements preserve the records for future use, there are long-term archival issues relating to the obsolescence of technology which fall to be addressed by the National Archives.
